Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Two (2) years of progressively responsible, full-time administrative experience, to include budget and financial management experience. Experience in Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications:
Additional years of progressively responsible, full-time administrative experience, to include budget and financial management experience. Account reconciliation experience. Prior purchasing and procurement experience. Experience with accounts receivable and/or accounts payable processes.

Brief Descriptions of Duties:
The Assistant Business Manager supports the Business Manager in overseeing business operations for Campus Operations and Maintenance. This role encompasses a broad range of administrative, operational, financial, and budgetary responsibilities, including procurement, invoice processing, financial reporting, and budget management. The ideal candidate will demonstrate the ability to manage multiple priorities in a fast-paced, deadline driven environment, possess strong analytical and organizational skills, and exhibit excellent attention to detail.

• Financial Business Functions:
  • Assist in the review of purchase requisitions and invoice payments. Work closely with Procurement, Accounts Payable, and vendors to expedite orders and approve invoices. Ensure all purchases comply with procurement requirements.
  • Reconcile account balances to ensure accuracy across all departmental accounts. Perform and/or assist support staff with recordkeeping and reconciliation.
  • Develop and maintain spreadsheets to ensure financial accuracy; prepare reports using various reporting and analysis tools. Identify, track, report, and resolve discrepancies promptly by coordinating with appropriate internal and external stakeholders
  • Assist in managing, planning, and coordinating accounting and budgeting activities for all program areas under Campus Operations & Maintenance, which includes a variety of funding sources.
  • Collaborate with the Business Manager on budget analysis, revenue projections, forecasting, and development of spending plans.

• Supervisory Functions:
  • Provide daily supervision of business office support staff in accordance with State and University policies, including performance management, timekeeping, training, assigning and monitoring work, and disciplinary actions.
  • Assists in the recruitment, hiring, and training of new Business Office staff.

• Administrative Functions:
  • Monitor and recharge departmental expenses, including but not limited to overtime and maintenance costs.
  • Coordinate departmental projects and operational initiatives.
  • Assist with internal audit of financial and business practices.

• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.