About the Position: Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub-ledger in Blackbaud Financial Edge NXT. The successful candidate will be detail-oriented, accurate, independent and self-motivated. This is a full-time, in-person, hourly, 12-month (year-long) position reporting to the Controller.
Primary Responsibilities:
Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time
Process credit memos and apply them properly
Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis
Prepare schedules for the annual audit
Reconcile vendor statements and AP Aging reports
Resolve discrepancies with vendors and address payment inquiries
Process form 1099’s
Enter direct debit and ACH payments into the accounting system
Process expense reports
Maintain listing of certificates of insurance
Manage W-9, ST-2 and ST-5 forms
Manage petty cash
Other duties as assigned by the Controller or CFOO
Qualifications:
3-5 years previous experience in AP processing required
Strong organizational and communication skills and attention to detail
Ability to manage multiple tasks and projects under the pressure of deadlines essential
Experience with Blackbaud Financial Edge NXT (Accounts Payable module) is preferred
Experience with AAtrix 1099 software is helpful
Highest regard for confidentiality and high ethical standards required
Start date: August 3, 2026
The salary range for this position is $33 - $40 / hour ($70,000 - $85,000 annually), depending on experience.
How to apply: Please send a pdf including a cover letter and resume to: apply@shs.org. Please be sure to include “Accounts Payable Specialist” in the subject line of the email.
Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school-matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the USA. For more information on Shady Hill please visit us at www.shs.org.
Since 1915, Shady Hill, a school of approximately 530 students (PreK - Grade 8) and 90+ faculty, has been a leader in progressive education. Shady Hill is a deeply mission-driven school. We seek to develop independent, joyful and curious learners who respect their own accomplishments and those of others. We strive to be a community whose values are strong and whose teachers are unafraid to engage students in important questions. The school’s program allows children to explore their worlds and test their powers. As a school with a historical and contemporary commitment to social justice, we believe that an inclusive and equitable community is an educational and moral imperative that empowers us all. Therefore, we seek to hire individuals who demonstrate a mindset and skill set that prioritizes cultural competence, equity, and justice in their practice with students and in their work with colleagues.
