Summary: Responsible for maintaining the school’s general accounting functions, preparation of periodic financial reports and accounts payable; responsible for all audit preparations, filings of required tax forms; support all aspects of the budget process and investment activity.
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties to be assigned):
General ledger and monthly close process
Manage and maintain computerized general ledger and chart of accounts
Create and maintain reporting functions in accounting software
Prepare all journal entries and maintain journal entry book with details and documentation
Reconcile general ledger accounts monthly
Mail invoice of monthly activity to the Parents Committee Treasurer
Generate and distribute monthly budget reports to department and division heads
Reconcile student activity accounts and produce monthly reports
Post all activity and reconcile gift revenue accounts with development office
Prepare monthly depreciation report listing all plant and technology capital expenditures
Reconcile capital campaign activity for administration
Settle due to/from accounts between funds on a monthly basis
Prepare quarterly financial statements for debt financing requirements
Match all invoices to purchase orders
Code all invoices to appropriate accounts
Communicate with vendors and/or faculty when necessary
Assist in annual budget process
Prepare quarterly updates of the budget to aid year-end estimates
Coordinate annual audit and prepare necessary work papers for external auditors
Make appropriate cash transfers as authorized by the Director of Finance & Operations
Prepare monthly report of cash positions
Reconcile bank accounts and payroll account monthly
Prepare and/or review required tax forms, i.e. sales tax, payroll taxes, and 1099’s
Calculate tape totals for cash receipts
Responsible for record retention policy and guidelines to include paper files and email
Responsible for documenting and updating job specific policy and procedure manual
Backup coverage for accounts payable/petty cash
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform these essential duties. This list is intended to be illustrative, but not exhaustive. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job, unless those accommodations would impose an undue hardship on the school.
PREFERRED EDUCATION AND/OR EXPERIENCE: Bachelors or masters degree in accounting; 5 years experience, preferably in a non-profit environment; proficient in Windows, Microsoft Excel and Word; automated accounting software experience; strong and demonstrated skills in spreadsheet analysis.
COMMUNICATION SKILLS: Strong oral and written communication skills required. Must be able to effectively present information and respond to questions from students, parents, school employees, vendors, and the general public.
OTHER SKILLS AND ABILITIES: Ability to organize and work on multiple projects simultaneously. Must use and give instruction on all office equipment. Collaborative working style required.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job, unless these accommodations would impose an undue hardship upon the school.
Additional Salary Information: Salary Commensurate with Experience $70-$90k
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