The Comptroller is responsible for management in key strategic and operational areas including financial planning, accounting, reporting, budgeting, and business practices and operations. S/he oversees day-to-day financial operations of the school. They provide the Director of Finance and Operations with detailed and relevant strategic opportunities and, build capacity to manage finances by creating or streamlining systems.
The Comptroller reports to the Director of Finance and Operations, is a member of the Senior Administrative Team and supports the Board, the Finance Audit and investment, and Benefits, Committees.
Manage all Business Office day to day operations including budgeting and accounting, financial analysis, payroll, and benefits administration.
Oversee school business functions, including: tuition billing and collection, accounts payable, contracting, payroll, accounting and reporting, , and other business administration activities.
Administer the annual budget and multi-year forecasting process to align with the school's goals and mission and maintain account records related to the school’s budget.
Provide financial monthly reports and forecasts to the Director of Finance and Operations.
Participate in the development of school strategy, providing recommendations, financial analysis, projections, and other data to inform the process.
Maintain St. Hilda’s & St. Hugh’s general ledgers in accordance with GAAP and independent school industry practices;
Maintain and evaluates internal controls and key processes;
Coordinate the annual audit.
Implement and monitors systems that ensure accurate, timely and responsive financial recording and reporting.
Ensure timely dissemination of information and oversee financial policies, procedures, and internal controls to safeguard assets, protect confidential information, and ensure accurate financial reporting.
Monitor all financial transactions and reports processed in areas of responsibility to ensure compliance with all guidelines, generally accepted accounting principles and federal and state regulations.
Assess the potential for improvement of systems and processes, recommend and implement changes where appropriate.
Demonstrate initiative through early identification of problems and resourcefulness in timely resolution.
Ensure preparation and/or review/posting of all general journal entries
Review and approve all cash receipt remote deposits and journal entries
Record monthly and year-end closing journal entries to the general ledger
Review all American Express card transaction logs and receipts for Director of Finance, and Operations and Head of School.
Prepare monthly bank reconciliations
Reconcile monthly with the Advancement Office to ensure that cash gifts are properly recorded and classified
Reconcile monthly with Advancement to ensure stock gifts are properly recorded and classified
Ensure accuracy of student billing for all charges and fees, including incidental billing as well as accounts receivables and financial aid. Review Tuition, A/R, Financial Aid, Cash Receipts and Advance Deposit reconciliations.
Supervise Accounts Payable Associate to ensure the accuracy of invoices and payments. Review A/P reconciliations.
Ensure the documentation of manual payroll checks in general ledger and reconcile the payroll control account.
Prepare general ledger account analysis of 403b Contributions.
Prepare monthly internal financial statements.
Prepare all materials and schedules needed for annual audit of the Financial Statements.
Track endowment gifts received into operating
Prepare monthly projected and actual cash flow analysis
Prepare monthly performance reports for Investment Committee.
Prepare schedules for Investment and Finance Committee meetings as directed
Prepare multi-option salary projections for draft budget scenarios
Update faculty stipend projection as needed; reconcile with actual stipends paid
Assist in the preparation of the annual operating budget, including the projection of salaries and benefits and other accounts as needed
Assist with preparation of capital budget
Prepare and review YTD budget-to-actual income statement
Investigate and document any significant budget variances. Reclassify expenses as directed by Division/Department heads.
Required Knowledge and Critical Skills
Ability to communicate clearly in writing and orally
Ability to share knowledge and information and to learn new tasks
Proficiency in Microsoft Office products, with demonstrated strong skills in Excel
Demonstrated self-starter, with strong analytic, problem solving, critical thinking and research skills
Demonstrated organizational, time management, and multitasking skills
Thorough knowledge of Veracross, Blackbaud, Razors edge
Preferred Knowledge and Critical Skills
CPA or auditing experience preferred
About St Hilda's and St Hugh's School
St. Hilda’s & St. Hugh’s School is an independent, Episcopal day school. The school is co-educational and includes Beginners (age 2) through grade 8.
St. Hilda's & St. Hugh's is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.