Miami Country Day School was founded in 1938 as a residential proprietary boarding school for boys through eighth grade and has evolved remarkably over the past 77 years. The School has become a coeducational, nonprofit, interdenominational school with approximately 1300 students in Pre-Kindergarten3 through grade 12 representing approximately 44 countries. The school emphasizes the education of the whole person through the core values of honor, respect, wisdom, and compassion.
Essential Functions and Tasks:
· Collaborate with school leadership, administration, faculty and staff to ensure all auxiliary programs and alternative revenue streams align with and support Miami Country Day School’s mission and philosophy.
· Develop different programs to generate alternative revenue for MCDS.
· Design, enhance, and expand program offerings that align with our long-term strategic auxiliary programs vision and alternative revenues financial objectives.
· Continually explore innovative opportunities for leveraging the intellectual and physical assets of the School.
· Continually explore innovative opportunities for supporting school admissions and building the School’s exposure in the independent school market.
· Annually seek and analyze input from participants and staff regarding the quality of their program experience.
· Seek to identify partnerships that may enhance auxiliary program potential.
· Ensure that the Auxiliary Programs’ financial performance meets or exceeds budgeted expectations.
· Prepare an annual budget covering all aspects of program revenues and expenses to ensure profitability
· Monitor revenue and expenses on a monthly basis and in accordance with budgetary restrictions for bottom line performance across all programs
· Provide the Business Office with all information necessary to complete financials in an accurate and timely manner
· Work with individual program managers of Clubs, Student Success Network, Summer Day Camp, Business Partners, and all other alternative revenue programs to ensure profitability of their programs.
· Establish appropriate compensation for all auxiliary program employees in coordination with Chief Financial Officer.
· Coordinate the Breakthrough Miami program and ensure that they are an active part of MCDS school culture.
· Work closely with CFO, set appropriate enrollment and revenue targets each season.
· In coordination with the Communications and Marketing department, develop and implement a comprehensive marketing strategy for all auxiliary programs.
· Ensure that all auxiliary programs have an effective and accurate internet presence including the website, social media, and digital marketing.
· Plan and coordinate the publishing and advertising of program catalogs, brochures, and schedules.
· Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants.
· Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community.
· Ensure that the administration of the programs is efficient and effective.
· Oversee registration for all auxiliary programs.
· Prepare reports for and communicate with MCDS’s leadership to ensure awareness of auxiliary program performance
· Oversee all contracts related to programs.
· With HR, recruit, hire, and train all MCDS auxiliary program employees.
· Coordinate and conduct annual performance evaluations of all auxiliary programs personnel.
· Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
· Perform other duties as assigned by the Chief Operations Officer.
Knowledge, Skills, and Physical Requirements:
· Associate’s or Bachelor’s degree, preferably in administration.
· 2-5 years of experience in Independent School business office or finance and operations, preferably supervising and evaluating personnel.
· A lifelong learner willing to balance past experience with the demands of a new environment.
· Ability to work on multiple tasks and projects simultaneously, ensuring on-time delivery, accuracy and end-user satisfaction is expected.
· A willingness to understand and support the school’s mission and vision, as well as recognize impact the climate and culture of the school have on the work of the Business Office.
· Demonstrate an understanding of the needs of various constituencies within the school community and the skills and attitude to deliver an exemplary experience to all clients.
· Work in a fast-paced, stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.
· Strong knowledge of Microsoft Office products.
· Knowledge of Camp Brain preferred.
· Strong organizational and time management skills.
· Excellent communication skills, both verbal and written.
· Ability to work independently and in a team environment.
· May work long hours for extended periods of time.
· Bilingual preferred.
· Be able to lift up to 30 pounds on occasion.
· Works in varied and changing weather conditions, including extreme heat.
The above describes the general nature and level of work. This is not intended to be an exhaustive list of all responsibilities and duties required as they are ever changing in a dynamic work environment.
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