The Business Office Associate reports to the Director of Finance and Operations and is responsible for accounts payable and budget functions of the school.

Major Responsibilities

• Process all the School’s accounts payables, including reconciling the school credit card.
• Organize, file and store all processed payables and essential documents
• Reconcile the GL and bank statements at the end of each month, while closing out AP
• Order office supplies for faculty and staff.
• Maintain adequate supply of copier/printer paper for general school use.
• Work with Department Chairs and IT to place textbook orders.
• Work with the auditors for yearly financial audits, primarily producing requested paperwork.
• Process check requests to ensure all are properly completed, authorized, and coded with the
• proper GL code.
• Work with the Accountant and Director of Finance on budgets and cost centers.
• Cover Health Desk lunch one day per week and as needed.
• Complete necessary paperwork for facility rentals and send out COI reminders
• Manages the Director of Finance and Operations calendar
• Provide administrative support to the Director of Finance and Operations.
• Perform all other duties as assigned.

Competencies

• Intercultural competency, skill in communicating respectfully across cultures, ability to support an inclusive, organizational wide workplace climate to ensure that all employees feel valued, respected, and able to contribute their best work in support of the School’s mission.
• Ability to model professionalism, ethical leadership, and adherence to school rules and policies.
• Ability to maintain confidentiality and apply sound judgment around when information can and cannot be shared.
• Organizational skills, ability to effectively manage multiple tasks as well as the flexibility to meet job requirements beyond the school day and the school year.
• Interpersonal skills, patience, good humor, tact, discretion, and diplomacy in dealing with sensitive circumstances, ability to maintain collegial relations with colleagues.
• Excellent verbal and written communication skills, ability to communicate complex information in a clear manner.

Required Skills & Qualifications

• BA/BS or equivalent in related field.
• IT skills: General digital literacy, intermediate to advanced MS Office Suite, database skills, web applications including Google Docs, Zoom, etc. as appropriate to job duties.
• Proficient with Blackbaud modules and have the ability to create custom query reports.
• 3 years experience in a Business office environment.

Preferred Education & Experience

• BA/BS or equivalent in accounting.

Work Environment

Primarily an office environment, ability to sit at a computer and keyboard for substantial periods.

Physical Demands

• Mobility sufficient to move about the campus, to include climbing stairs
• Sight and hearing adequate to perform the duties of the job, ability to communicate clearly
• Ability to lift and carry up to 20 pounds on an infrequent basis

The School

• 710 students in grades 6 – 12
• 130 employees (64 teaching faculty members)
• 11.2 acre campus located along the Riverwalk in downtown Tampa: 727 W. Cass Street, Tampa FL 33606
• 159,281 sq. feet of teaching & learning spaces
• Students come from 19 zip codes and previously attended 84 different schools (in 12 different states and two countries), before becoming Terrapins

Procedure to Apply

This is a 12-month full-time, benefit eligible position. Salary is commensurate with experience. Interested candidates should submit a:

• Cover letter expressing interest in the Business Office Associate position
• Current resume
• List of references including name, title, phone number, email address, and professional relationship (References are contacted only with the candidate’s permission or if the candidate becomes a finalist.)

Please direct questions and submissions to Tampa Prep’s Director of Human Resources, Ms. Shanice Smith at (shanicesmith@tampaprep.org).

Tampa Prep is an inclusive and open-minded environment that does not discriminate according to race, color, national origin, religion, gender, sexual orientation, gender identity, or matters of individual choice. Tampa Prep does not engage in personnel practices prohibited by federal law. This policy extends to all activities and aspects of the school and specifically to the practices of faculty and staff hiring and management, in student admissions, student evaluation, discipline and student life.