About our school:

Located in the hills of southwest Austin, Texas, St. Michael’s Catholic Preparatory School  is an outstanding co-educational Independent Catholic school serving students from Pre-Kindergarten through 12th grade in Austin, Texas. The Lower School is comprised of PreK 3-4th grades, the Middle School houses grades 5-8, and the Upper School contains grades 9-12. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities. We are one community, on two campuses, with three divisions, united in our commitment to put students first as we educate them in mind, body, and spirit

• Our values: Integrity, Courage, & Excellence 
• Our mission: St. Michael’s Prep cultivates a transformative, Independent school experience rooted in Catholic spirituality where we seek excellence in every pursuit and form virtuous leaders who positively impact the world.

We are anchored by the Catholic Social Teachings (CST) and promote inclusion by advocating for a society based on love and justice, where all people have inherent dignity. We are passionate about cultivating a diverse and inclusive working and learning environment, celebrating and supporting differences. We employ and optimize practices that promote growth of critical thinking, collaboration, communication, and creativity.

Position Summary:

St. Michael’s Prep is looking for a Staff Accountant to join its Business Office team. This is a full-time, 12-month position on campus. The  Staff Accountant provides support to the Business Office by assisting with the School’s accounting functions, including daily cash receipt entry, journal entry preparation, month-end closings, account reconciliations, and other administrative support.  

Strong communication skills, the ability to build relationships at all levels, organizational skills, and proficiency in Excel are essential. The Staff Accountant must be detail-oriented, proactive, and demonstrate a high level of accuracy in their work. The candidate must also be discrete with sensitive information. The position reports directly to the Controller.  

Essential Job Functions:

• Works with Controller on all accounting functions relating to accounts receivable activities including journal entries, reconciliation of general ledger accounts, and preparation of accounting schedules as required for external audits.
• Record daily cash and online deposits, including but not limited to after-school programs and facility rentals.
• Prepare monthly credit card payment reconciliations and assist department cardholders with monthly reports.
• Works with FACTS, which currently handles payment plans and incidental charges.  Enters all charges and credits and reconciles FACTS database to the school’s general ledger. 
• Communicate with families on incidental billing issues, payment issues, and other questions with sensitivity, understanding and customer service orientation.
• Communicates with the Advancement department to ensure timely and accurate recording of contribution and pledge activity.
• Cross-train roles within the Business Office; act as a back-up for Accounts Payable functions.
• Maintains appropriate filing system (paper and digital) to ensure compliance with archiving requirements for Business Office functions.
• Work to continuously improve the School’s accounting, financial reporting and internal control policies and procedures and maximize department utilization of current accounting systems.