Position Title: Assistant Athletic Director

Status: Full-Time, Exempt

Department: Athletics

Reports to: Director of Athletics

Position Start Date: 05/01/2025

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Job Summary 

The Assistant Director is responsible for assisting in all administrative duties as they relate to the Athletics Department.  The Assistant Director works in collaboration with the Director of Athletics to ensure that the Athletics Department and program at Marymount High School fosters skill development, sportsmanship, understanding of sports, compliance, and an education-based athletics culture. The ideal candidate has a passion for athletics and an all-girls-school education. This position reports directly to the Director of Athletics.

Responsibilities

• Collaborate with and assist the Athletic Director on all matters pertaining to the Athletics Department
• Assist with scheduling team competitions as needed
• Oversee CIF deadlines, playoff schedules, and transfer students in CIF home
• Prepare and coordinate the Athletic Officials schedule seasonally
• Assists the Athletic Director in the supervision of contests at home and away sites.
• Coordinate and oversee athletic transportation, and team travel itineraries, and expedite all related paperwork as needed. 
• Assist with accounts payable to include transportation, equipment, and uniform invoice/billing
• Assist with the ordering, payment, distribution, collection, and inventory of athletic uniforms and team gear
• Create and maintain content for the Athletics Department’s website and social media accounts
• Create content and distribute the Athletics push page and the parent push page
• Responsible for website data entry, design, and publishing, including athletic schedules and rosters
• Assist in overseeing and mentoring coaches
• Collaborate with College Counselors to help student-athletes maintain eligibility
• Help organize events on campus such as NLI signing day, awards ceremonies, and senior nights
• Mentor athletes in the college recruitment process
• Oversee Marymount’s award recognition programs
• Oversee Marymount's Athletic Council and prepare athletic announcements as needed for community events and meetings weekly as well as facilitate a leadership program
• Attend all Athletic Department, League, and school meetings
• Oversee facility set-up for home games
• Ensure that athletic equipment and facilities are maintained in good condition
• Organize and administer the Athletics Summer Program 
• Comply with all Marymount High School policies, procedures, and quality standards as well as safety and environmental regulations

Qualifications:

• Candidate will have a minimum of 5 years of experience in a related Athletics field and a minimum of 3 years of experience in an educational environment
• Highly developed organizational ability and communication skills
• Exceptional writing and speaking skills
• Ability to prioritize assignments and follow through on assignments with minimal direction
• Strong knowledge of technology, including the use of Excel, Canva, and other content-creation apps

Desired Attributes:

• Operate with complete integrity and serve as a role model for good sportsmanship and appropriate behavior 
• Maintain confidentiality and handle situations sensitively and professionally
• Foster strong, positive, inclusive relationships within the department
• Team player with the ability to delegate, motivate, and empower others
• Multi-tasker who can function in a fast-paced environment 
• Flexible, able to adjust when needed
• Pro-active approach to problem-solving 
• Familiarity with the culture of a private single-sex independent school
• Passion for athletics education, particularly for single-gender, girls-only institutions
• Engage in self-evaluation about leadership, performance, and professional growth
• Knowledge of process optimization 
• Open to mentorship for our athletes

Education:

• A Bachelor’s degree in the related field is required; a Master’s degree is preferred

Great benefits we offer:

• Comprehensive medical, dental, and vision coverage, including employer-paid premiums for HMO and DHMO plans (option to upgrade to PPO), as well as PPO vision for employees.
• Employee Assistance Program and mental health resources
• 403(b) Retirement Plan 
• Cafe allowance – lunch is on us!
• Professional development support 
• Relocation Assistance
• Paid holidays, including Thanksgiving week and two weeks for Winter and Spring breaks

Marymount High School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Marymount High School complies with applicable state and local laws governing nondiscrimination in employment.

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