The Mellon College of Science (MCS) houses four academic departments and numerous programs and research centers that span various fields. Our innovative interdisciplinary approach allows us to address scientific challenges from unique perspectives while building upon the strong foundation in core sciences provided by our departments. Our faculty members at MCS are esteemed both nationally and internationally for their groundbreaking research in diverse areas such as polymer science, cosmology, mathematical finance, and neuroscience.

We are searching for a Business Manager for the Biological Sciences Department within the Mellon College of Science. This is a great opportunity for someone who thrives in an exciting and ambitious work environment. You will contribute to the department while conducting the management of a $19M portfolio of general ledger and grants management accounts.

Your responsibilities will include:

• Manage and analyze all accounts, including operating, sponsored projects, recharges, and restricted/unrestricted accounts. Upload budgets, monitor expenses, and provide reports, projections, and information to collaborators. Complete effort reporting and answer account-related questions. Contact funding agencies for outstanding scenarios.

• Budget planning and forecasting of all departmental funds and endowments. Adhering to all timelines and requests about the Financial Review process.

• Be responsible for and approve departmental procurement activities to ensure compliance with university and sponsor policies (purchase orders, purchasing cards, and reimbursements).

• Perform vital transactions and recordings (Internal Award funding, cost-sharing funding, transfers, GL/GM reconciliations).

• Maintain communication with the department head, directors, and faculty regarding balances, income, and expenditures.

• Serve as an advisor in matters relating to financial arrangements for faculty and overall department operations. and establishing departmental processes and policy documents.

• Oversight of all department's proposal process and provide support when needed. Agencies include but are not limited to the NIH, NSF, Army, Air Force, State Government, and multiple Foundations. Ensure that all proposals are submitted in conformance with the agency solicitation and within the required software (Grants.gov, Research.gov, Fastlane, NSPIRES, etc.).

• Handles all post awards functions including monitoring and reporting of grant activity.

• Ensures compliance of E-Verify/COI, human subjects or animal protocols on grants.

• Supervision/management and performance reviews of department staff.

• Leads all aspects of departmental processes relating to new hires, personnel changes, and terminations. Handles hiring in Workday, managing fixed-term appointments, reappointments, merit review, and student employment. Participating in hiring decisions when appropriate and facilitating the offer letter process.

• Ensures effort procedures are completed in a timely fashion by reviewing and completing LD assignments.

• Maintain annual space and property audits.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Ability to work independently and as part of a team, in a time-sensitive, high-volume work environment while running several projects at a time.

• Proficiency in interpreting and applying laws, regulations, and policies related to sponsored programs, such as federal, state, and local agency regulations/procedures, FAR, CAS, GAAP, and OMB Uniform Mentorship governing research administration.

• Knowledge and skill with Oracle Self-Service Applications (SSA) and Core Applications (Grants Management, Purchasing, Accounts Payable, Accounts Receivable)

• Demonstrate sensitivity in maintaining and safeguarding confidentiality.

• Ability to prioritize projects and tasks, adhere to timelines, and maintain accurate, detailed records while ensuring high levels of accuracy in all work produced.

• Excellent interpersonal skills, with the ability to interact effectively with a diverse community of faculty and staff, as well as communicate clearly with external partners.

Qualifications:

• Bachelor's degree in business administration, accounting, finance or related field required; Master's degree preferred.

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

• At least 5 years of proven financial and management experience.

• At least 3 years of sponsored projects administration experience in an academic setting.

• Certified Research Administrator (CRA) preferred.

• Working familiarity with grants.gov, Fastlane, eRA Commons, and other electronic research administration tools highly desired

Requirements:

• Successful background check

Additional Information:

Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 3 days a week.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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