Notre Dame Preparatory School, an independent, Catholic school for girls in grades 6 - 12 in Towson, Maryland, is seeking candidates for the position of Senior Accountant. Founded in 1873, the school currently enrolls 800 day students, with approximately 190 in the Middle Level and 610 in the Upper Level. Reporting to the Controller, the right candidate will enjoy working in a mission-driven, religious educational setting. Employment is full-time beginning upon hire. This position will be in-person/on-campus five days per week.

Essential Duties & Responsibilities 

• Assist with quarter-end closing and provide supporting documentation for audits.
• Reconcile processed work by verifying entries, compare to system reports, and prepare reconciliations and journal entries.
• Assist with monthly bank reconciliations, manage prepaid expenses, and accrued expense liability accounts.
• Assist with Trading Post (school store) accounting.
• Assist with providing updates on budget to actual for various departments.
• Maintain accurate historical records.
• Assist with student billing and financial aid oversight.
• Back-up for Staff Accountant and the Accounts Payable process.
• Back-up for payroll processing.

Coordinate all aspects of student billing including:

• • Manage the enrollment process for current students from start to finish including tracking signed enrollment contracts and deposits received.
  • Work with the Controller to ensure accurate enrollment counts through the enrollment process and thereafter in conjunction with the Admissions & Enrollment Management office.  Keep annual enrollment numbers and year-over-year numbers and send regular updates reflecting these numbers to those interested and involved in the re-enrollment and admissions processes.
  • Manage all student accounts in FACTS Advanced Accounting including set up of annual payment plans.
  • Use discretion to make changes requested by parents/payers to FACTS accounts to avoid NSF fees for parents managing their tuition payments.
  • Contact parents/payers who have missed or skipped payments to ensure payment will be completed.
  • Counsel parents through payment options and manage collection process to ensure all amounts are received before the end of the year.
  • Review and report on account receivables.  Coordinate regular meetings for review of outstanding tuition balances.
  • Coordinate with Admissions & Enrollment Management and the Guidance department when a student withdraws.
  • Reconciliation of accounts receivable, enrollment deposits, deferred tuition, and credit balances monthly and as of year-end.

Coordinate aspects of the financial aid application process including:

• • Ensuring that parents of students who receive financial aid complete an application for Grant & Aid on an annual basis. 
  • Work with the Controller to coordinate Financial Aid Committee meetings with members.
  • Provide necessary reports from FACTS to Financial Aid Committee for review.
  • Provide insight on current students through interaction with parents/payers on account.
  • Adding approved financial aid awards to appropriate accounting systems.
• Other duties as assigned.

Qualifications:

Bachelor’s degree in accounting (or equivalent) required.

A minimum of 2 years related experience.

Licensed Certified Public Accountant (CPA) or working towards the CPA license (preferred).

Non-profit experience, specifically in an educational setting (preferred).

Skills:

Thorough understanding of Generally Accepted Accounting Principles (GAAP) and ability to apply them in practice.

Able to communicate and work well with co-workers, student families/parents, and other members of the community.

Professional, detail-oriented, able to analyze data and circumstances.

Strong organizational and time management skills.

Ability to manage multiple priorities in a dynamic, fast-paced environment.

Knowledge of Blackbaud Financial Edge Accounting

Knowledge of FACTS Tuition Management and FACTS Advanced Accounting

Proficiency with Microsoft Excel and Word.

About Notre Dame Prep School

Notre Dame Preparatory School educates and empowers girls to become women who transform the world. As a Catholic, independent, college preparatory school for girls in grades 6 through 12, Notre Dame Prep inspires students to pursue academic excellence, spiritual growth and the practice of justice. Infused with the spirit of the School Sisters of Notre Dame and rooted in the teachings of the Catholic Church, the NDP community strives to answer God’s call “…to act justly, to love tenderly, and to walk humbly with God.” (Micah 6:8). Since its founding in 1873, Notre Dame Preparatory School has offered a solid liberal arts-based curriculum while responding to the educational needs of the modern times. Today, NDP draws on the diverse leadership talents of Head of School Sister Patricia McCarron, SSND, Ph.D., academic leaders, department directors, Board of Trustees, and the congregation of the School Sisters of Notre Dame as the school educates young women to transform the world.

Connections working at Notre Dame Prep School