Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Manager III. Reporting to the Associate Dean for Finance and Administration, this position provides business acumen, grant administration and accounting expertise in performing business management functions for the School of Public Affairs and Administration.
This position is responsible for the following and is not limited to:
Serves as pre-award and post-award contact in the Research Administration and Proposal Submission System (RAPSS);
Ensures all functions are performed accurately, thoroughly, within appropriate and relevant deadlines, and in compliance with all applicable policies and processes as it relate to budget, finance, procurement, payroll, grant administration, travel, and expense reimbursement, etc.
Serves as the backup preparer for all timesheets, check requests, purchase orders, requisitions, appointments, etc., in the absence of the Administrative Coordinator since the Finance and Administration office is a small unit.
Serves as the point of contact for appointments related to visiting scholars and is the preparer for Faculty H1-B applications
Maintains records on expenditures and reconciles monthly all internal and external accounts and reviews University reports to ensure that accounts are within budget;
Under the general direction of the Associate Dean for Finance and Administration, analyzes and reviews financial data, and prepares financial statements and reports for both internal and external purposes including but not limited to tuition revenue, enrollment, benchmarking, quarterly forecasts, monthly and year-end financial narratives
Reviews and approves travel expense reports of SPAA faculty, staff, students and guests
Resolves a diverse range of problems consistent with an understanding of mission, vision, role and goals of the School and consistent with a comprehensive understanding of accounting in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulations, and University policies and procedures;
Under the general direction of the Associate Dean for Finance and Administration, provides independent accounting and budgeting support to Directors within SPAA's units, various credit and noncredit courses and Principal Investigators (Pis) with proposal budget development;
Provides guidance and counsel regarding various funding agency guidelines and requirements;
Serves as primary effort coordinator for Effort Certification and Reporting (ECRT);
Communicates with the Associate Dean for Finance and Administration and Effort Certification Compliance Staff if there are issues or concerns regarding ECRT; Include swrjs and case notes referencing changes made to the ECRT cards at the request of the Associate Dean for Finance and Administration
Follows up with Pl to ensure they have certified the ECRT reports for their employees;
In conjunction with the Associate Dean for Finance and Administration, supports Principal Investigators regarding grant expenditures, ensuring proper budgeting, and may assist Principal Investigators with preparing re-budgeting as needed;
Oversees and manages salary reallocations to for all internal and external accounts and ensures reconciliation of allocations to accounts;
Monitors expenses against projects, providing proactive guidance to Principal Investigators to ensure proper expenditures and no overdrafts;
Manages effort reporting process, working with Principal Investigators to ensure certification effort, processes salary funding adjustments as needed, and timely ECRT certifications;
Assists the Associate Dean for Finance and Administration with grant account closeouts, working with Principal Investigators to identify and process costs transfers, salary re allocations as needed and appropriate within the stated University and sponsor guidelines;
Assists in other projects, assignments and duties as assigned by the Associate Dean for Finance and Administration.
Serves as the sole preparer of journal entries (cash, projects, accruals, actuals, adjustments)
Minimum Education and Experience:
Requires a bachelor's degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices
Also requires a minimum of five years of professional experience in financial/accounting, analytic and budgetary reporting, and two years of grant administration/management
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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