Financial Associate 3

Department of Family & Consumer Sciences

UT Extension

MR06

The Accounting Specialist II performs accounting and financial controls by maintaining financial and inventory records, budget analysis, and management of expenditures and accounts payables for department funds and grants. FCS departmental gifts, grants, and contracts exceed $21 million. This position is responsible for reviewing procurement card statements monthly for cardholders across the state (Extension offices in 95 counties). This position is also responsible for IRIS entry of effort certification data for 15 department members, pay funding change eForms for department members on FCS departmental grants, entering invoices and department travel. This position is responsible for the department's space inventory and equipment inventory reports. Provides information and interprets general UT policies and procedures for departmental and county personnel. This position provides assistance to the department Business Manager for other specific projects. This position serves as back up to the Business Manager and others, as needed. Back-up duties include, but are not limited to, deposits, time and contract entry in IRIS, as well as review of proposals in Cayuse.

Duties/Responsibilities:

• Oversees all accounting activity for FCS gifts, grants, and contracts, and acts as back-up for Accounting Specialist II responsible for TNCEP and EFNEP projects assuring fiscal policy compliance, and maintains departmental financial records/files. Prepares financial records and implements account controls for annual audits. Decides whether expenditures comply or violate grant and contract terms by reviewing documents and/or budgets.
• Composes internal financial reports, performs budget analysis/forecasting and performs accounting activities for accurate view of financial status. Routinely interprets fiscal policy and procedures making judgments, decisions and recommending solutions. Decides which standard reports to generate.
• Distributes, verifies, and assigns G/L codes on procurement card statements for the department and/or programs.
• Submits invoices, internal transfers and miscellaneous reimbursements in IRIS for payment.
• Monitors and verifies expenditures and verify/reconcile monthly financial ledgers.
• Advises department head, faculty, and staff regarding fiscal policies and procedures.
• Assists principle investigators with budget preparation and required proposal forms for outgoing grants and contracts.
• Enters and checks travel for the department personnel ensuring compliance with policies.
• Executes IRIS submission of non-competitive justifications, requisitions, and framework orders.
• Distributes, collects, verifies, and enters Effort Certification in IRIS for department.
• Executes other IRIS transactions which include creation and change of asset data in IRIS, submission of pay funding changes, and cash deposits.
• Maintains records of grant/contract equipment purchases and/or surplus equipment, distributes appropriate equipment tags, completes/verifies FCS equipment inventory yearly report, reviews and completes Facility Space management report.