Market Range: 06

Hiring Salary: $19.30/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of assigned supervisor, this position works independently performing a wide range of complex administrative duties in support of the Department of Medicine.

DUTIES AND RESPONSIBILITIES:

1. Provides wide range of complex office administration and support for assigned division while serving as principal contact and liaison with all University and external contacts to division.
2. Develops departmental systems and procedures and communicates policies and procedures to staff.
3. Assists with coordination of faculty recruitment, faculty certification and promotion processes.
4. Prepares documentation needed for faculty credentialing and visa submissions.
5. Arranges meetings, appointments, and travel. Coordinates division events, including conferences, seminars, and department routine meetings
6. Monitor's budget including tracking account expenditures and assisting with monthly report generation.
7. Coordinates with PI to ensure accounts are approved and reconciled within University Policy.
8. Coordinates electronic reconciliation of monthly ledgers; investigate and alert faculty of discrepancies; process accounts payable/receivables including procurement card purchasing and reconciliation in line with university policy.
9. Serves as liaison for maintenance and repairs with UT facilities.
10. Performs other duties as necessary.