Under the supervision of the Director of Human Resources, the Assistant to the Business Office supports the Director with payroll processing and benefits administration. Additionally, the position assists the Associate Controller with maintaining student accounts. General office support is provided to the Business Office team including the administration of petty cash, data entry, scanning and ordering supplies. Customer support is provided to employees, students, parents and guests at the counter, over the phone or through email.
Payroll Processing & Human Resources Support
Processes all biweekly and monthly payroll changes through ADP.
Data entry of new hires and related enrollment and on boarding forms/documentation.
Process all time batches, benefit time, one time payments and/or deductions, STD/LTD employee payments. Includes the processing of manual and voided checks.
Reviews payroll reports upon receipt. Maintains all payroll registers and assorted ADP generated reports. Scans all payroll back up.
Additional payroll duties as assigned.
Supports the Director of HR by uploading job postings to our website and other job posting sites. Scan, index and archive documents as needed.
Assists in processing applicant and new hire background check forms.
Processes all accounts receivable transactions via Tuition Management, including student set up, charges, payments and credits.
Processes miscellaneous deposits for other funds received by the School by recording all deposits to the general ledger (checks, wires & credit cards) and electronically to the bank.
Imports journal entries to record transactions for Alumnae and Development, The Ivy (school store) and Summer Programs activity to the general ledger.
Serves as a point person for communications between the school and families regarding payment for student tuition accounts and enrollment by providing customer service at the counter, over the phone and via email.
Works with Controller on collection of past due student accounts.
Prepares accounts receivable audit materials and documentation.
Assists with processing student enrollment contracts for new and returning students.
Assist in student withdrawal process and insurance claim submission.
Bills and enrolls students in insurance plans as needed.
Bills daycare tuition and works with Director of the Schoolhouse regarding past due balances.
Bills for facility rentals and works with Controller regarding past due balances.
Opens and distributes mail, handles general customer service requests (greet visitors, help with faxes, etc.), and answers Business Office Telephone number and directs calls appropriately.
Distributes and records petty cash transactions.
Lends School Charge Cards that are available for borrowing.
Issues Certificates of Insurance when requested.
Maintains physical and/or electronic Business Office general information files that contain corporate records such as vendors, CT tax forms, contracts, human resources files, etc.
Places office supply orders for Business Office and other departments when needed.
Places building maintenance requests via School Dude when necessary.
Performs other duties as assigned.
Associate Degree in Business Administration, Accounting, or a closely related field.
Blackbaud financial reporting and/or Tuition Management experience a plus.
Minimum of 2 years payroll experience using ADP
Proficiency with Microsoft Office applications (Excel & Word).
Strong organizational and time management skills.
Ability to work with confidential information.
Works well under pressure to meet deadlines.
Strong attention to detail and able to perform tasks accurately and independently.
Excellent interpersonal skills and strong customer service orientation.
Repetitive (keyboard) motion
The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
NBOA is committed to understanding your challenges and providing you with accessible, affordable, top-quality resources to strengthen every aspect of your schoolâ€™s business operations. Join this vibrant community of peers to discuss common challenges, exchange ideas, leverage valuable research and tools, and identify effective and sustainable solutions for your school.