Westerly School Business & Operations Coordinator - full-time (30 hours/week) plus benefits
Our School Westerly School is an independent, non-sectarian Kindergarten through 8th grade school focused on whole child education. Through inquiry-based pedagogy and practices, Westerly School strives to recognize and meet the needs of every individual student to ignite within each child a lifelong love of learning as they discover their full and unique potential. Founded in 1991, by a group of parents, Westerly remains the only independent school in Long Beach and currently enrolls 185 students.
Position Description Westerly School is seeking a dynamic and experienced individual who is responsible for the systems and services which support the Business Office, including facilities, human resources, and general campus operations. The person in this role works closely with the Director of Finance and Facilities in the maintenance of the accounting records, producing financial statements, reconciling credit card statements and general ledger accounts, as well as projects that support the general campus operations. This is a full-time (30 hrs/week), non-exempt position, and reports to the Director of Finance and Facilities.
Essential Functions and Responsibilities include, but are not limited to, the following:
Perform accounts receivable and accounts payable functions such as student billing, processing tuition payments, and invoice processing
Process payroll and assist with on-boarding for new employees
Support the return-to-school process with classroom supply, textbook, and emergency supply ordering and inventory
Assist with the annual audit process in data gathering and organization
Coordinate all on-site visits by contractors, as directed. This includes, but is not limited to, contractor research, scheduling, and follow-up of work completion.
Research and procure items as needed for campus operations
Coordinate annual auction projects to ensure timely delivery of product including research, vendor searches, and work follow-up
Organize COVID testing, as needed, including maintaining test inventory, distribution, and sending tests to lab for processing
Assist in the student reenrollment process
Support the front office with reception functions as needed
Perform other duties, as assigned by the Director of Finance & Facilities and/or the Head of School
Skills & Expectations:
Ability to work independently
Be proactive, self-disciplined, and able to take initiative
Demonstrate excellent organizational skills and attention to detail
Ability to prioritize and manage multiple projects efficiently
Be a flexible and collaborative team player
Demonstrate strengths in interpersonal skills, collaboration, and initiative
Demonstrate willingness and comfort to seek advice from peers and management
Possess strong analytical skills and ability to problem-solve
Demonstrate a solution-driven and positive attitude, and stellar work ethic
Demonstrate strong verbal and written communication skills and comfort with advocating for change when warranted
Ability to learn new systems and technology quickly
Able to handle highly sensitive and confidential information with discretion
Ability to model Westerly core values and commitment tdiversity, equity, and inclusion
Bachelor’s degree preferred
Minimum of 3 - 5 years of relevant experience
Must have QuickBooks experience
Experience with Microsoft Office and Google Suites
Experience working at a school and AP/AR experience a plus
Job Type: Full-time (30 hours/week)
Pay range - $20 to $30 per hour commensurate with skills and experience Benefits - Medical, Dental, Vision and Life insurance; Flexible Spending Account; 403(b) retirement plan, vacation and paid sick leave
Westerly School is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Applicants, please submit a cover letter and resume to: Toni DiNapoli, Director of Finance & Facilities at email@example.com with "Business & Operations Coordinator - (your name)" written in the subject line.
Westerly School is an independent, non-sectarian Kindergarten through 8th grade school focused on whole child education. Through inquiry-based pedagogy and practices, Westerly School strives to recognize and meet the needs of every individual student to ignite within each child a lifelong love of learning as they discover their full and unique potential. Founded in 1991, by a group of parents, Westerly remains the only independent school in Long Beach and currently enrolls 185 students.
NBOA is committed to understanding your challenges and providing you with accessible, affordable, top-quality resources to strengthen every aspect of your schoolâ€™s business operations. Join this vibrant community of peers to discuss common challenges, exchange ideas, leverage valuable research and tools, and identify effective and sustainable solutions for your school.