Westerly School
Business & Operations Coordinator - full-time (30 hours/week) plus benefits

Our School
Westerly School is an independent, non-sectarian Kindergarten through 8th grade school focused on whole child education. Through inquiry-based pedagogy and practices, Westerly School strives to recognize and meet the needs of every individual student to ignite within each child a lifelong love of learning as they discover their full and unique potential. Founded in 1991, by a group of parents, Westerly remains the only independent school in Long Beach and currently enrolls 185 students. 

Position Description
Westerly School is seeking a dynamic and experienced individual who is responsible for the systems and services which support the Business Office, including facilities, human resources, and general campus operations.   The person in this role works closely with the Director of Finance and Facilities in the maintenance of the accounting records, producing financial statements, reconciling credit card statements and general ledger accounts, as well as projects that support the general campus operations. This is a full-time (30 hrs/week), non-exempt position, and reports to the Director of Finance and Facilities.

Essential Functions and Responsibilities include, but are not limited to, the following:

• Perform accounts receivable and accounts payable functions such as student billing, processing tuition payments, and invoice processing
• Process payroll and assist with on-boarding for new employees
• Support the return-to-school process with classroom supply, textbook, and emergency supply ordering and inventory
• Assist with the annual audit process in data gathering and organization
• Coordinate all on-site visits by contractors, as directed. This includes, but is not limited to, contractor research, scheduling, and follow-up of work completion.
• Research and procure items as needed for campus operations
• Coordinate annual auction projects to ensure timely delivery of product including research, vendor searches, and work follow-up
• Organize COVID testing, as needed, including maintaining test inventory, distribution, and sending tests to lab for processing
• Assist in the student reenrollment process   
• Support the front office with reception functions as needed
• Perform other duties, as assigned by the Director of Finance & Facilities and/or the Head of School

Skills & Expectations:

• Ability to work independently
• Be proactive, self-disciplined, and able to take initiative

• Demonstrate excellent organizational skills and attention to detail

• Ability to prioritize and manage multiple projects efficiently
• Be a flexible and collaborative team player
• Demonstrate strengths in interpersonal skills, collaboration, and initiative
• Demonstrate willingness and comfort to seek advice from peers and management

• Possess strong analytical skills and ability to problem-solve  
• Demonstrate a solution-driven and positive attitude, and stellar work ethic
• Demonstrate strong verbal and written communication skills and comfort with advocating for change when warranted
• Ability to learn new systems and technology quickly

• Able to handle highly sensitive and confidential information with discretion
• Ability to model Westerly core values and commitment tdiversity, equity, and inclusion

Qualifications:

• Bachelor’s degree preferred
• Minimum of 3 - 5 years of relevant experience
• Must have QuickBooks experience
• Experience with Microsoft Office and Google Suites
• Experience working at a school and AP/AR experience a plus

Job Information

Job Type: Full-time (30 hours/week)

Compensation package:

Pay range - $20 to $30 per hour commensurate with skills and experience
Benefits - Medical, Dental, Vision and Life insurance; Flexible Spending Account; 403(b) retirement plan, vacation and paid sick leave

Westerly School is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Applicants, please submit a cover letter and resume to:
Toni DiNapoli, Director of Finance & Facilities at tdinapoli@westerlyschool.org with
"Business & Operations Coordinator - (your name)" written in the subject line.