THE GAYNOR DIFFERENCE: UNLOCKING EACH STUDENT’S POTENTIAL

A pioneer in special education, Stephen Gaynor School is an independent, nonprofit Pre-K, Lower, and Middle School for bright students with learning differences. Founded in 1962, Stephen Gaynor School provides a highly individualized educational program in a rich, rigorous, and nurturing environment in which students gain the skills and confidence necessary to learn, grow, and reach their full potential.

Nearly 400 students ages three to 14 attend our school with a range of learning differences, from Attention Hyperactivity Disorder (ADHD) to speech, language, and reading delays such as dyslexia. With more than 50 years of experience in special education and a dedication to continuous improvement, Gaynor has the expertise to help children break down barriers to learning, build self-esteem, and realize academic success.

Our expert staff provides an unparalleled level of personal attention in a nurturing environment allowing students to be academically challenged, yet supported every step of the way.

Children leave Stephen Gaynor School full of smiles and self-confidence, well-prepared for the next step on their educational journey.

Our Diversity Mission: Stephen Gaynor School recognizes our responsibility to create a diverse and inclusive environment that supports and celebrates each individual in our school community.

Respect. Honesty. Courage. These three distinct words have significant meaning at Stephen Gaynor School. Celebrating diversity in learning styles has been a core value at Gaynor for more than 50 years. 

Stephen Gaynor School is dedicated to promoting and advocating for diversity and inclusion within our school community. We celebrate many types of diversity including ethnicity, race, socioeconomic status, ability, religion, sexual orientation, family configuration, language, gender and adoption status.

Opportunity - Administrative Assistant (Front Desk) Schedule 7:45 AM to 3:45 PM

Job Overview: The Administrative Assistant will provide daily onground administrative support for school operations, education program, directors and senior management at the school. Forward facing position that provides a collegial and supportive approach in their communication to faculty, staff, students and families including answering the school’s primary phone line  and directing calls.  Will work closely with directors, faculty and staff, and parents to support all aspects of daily operations including arrival and dismissal, busing, internal and external communications, scheduling, and planning.

Essential Functions:

• Provides administrative support to school by greeting visitors entering the school, screening calls and answering emails
• Assists with daily arrival and dismissal of students, specifically special instructions for late arrivals/early dismissals from parents
• Coordinates bus transportation for students and field trips
• Manages multiple calendars including the school event calendar and room reservations for shared spaces (e.g. conference room, Performing Arts Center, etc.)
• Assists with various school wide projects, coordinating field trips and ordering/ distributing student metrocards
• Updates and maintains the school's internal communication tools, documents  and sites.
• Assists with preparation for the start of the school year with all logistical details and end of year wrap up
• Coordinates and facilitates meetings and interviews via video conference and phone
• Performs data entry, creates and utilizes spreadsheets 
• Ensures safety of students including supervision of students when required
• Willing to display a commitment to anti-bias and anti-racism work and to promoting inclusion, belonging and equity through their work in the classroom and school community
• Performs other duties and projects as assigned

Qualifications & Skills:

• Minimum of an Associate’s Degree
• Minimum 3 years experience in an administrative position required
• School and/or non-profit experience strongly preferred
• Proficient in Google Workspace (Drive, Docs & Sheets) and Microsoft Office
• Must have strong communication and interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as families and outside professionals
• Excellent interpersonal, phone and writing skills
• Self-motivated, flexible, and able to work as part of a team
• Organized with the ability to multitask
• Detailed-oriented with strong time management skills
• Ability to work independently
• Must be thoughtful in approach to speaking to children with special needs
• Sets a respectful, collaborative, and positive tone, and recognizes our responsibility to create a diverse and inclusive environment that supports and celebrates each individual in our school community
• Must maintain a high degree of confidentiality and professionalism with regard  to student and school information
• Must be able to provide proof of COVID-19 vaccination 

Equal Employment Opportunity Statement: It is the policy of the Stephen Gaynor School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, sex, age, disability, marital status, creed, sexual orientation, citizenship, veteran or military status, or any other characteristic protected by law.

About Stephen Gaynor School

THE GAYNOR DIFFERENCE: UNLOCKING EACH STUDENT’S POTENTIAL A pioneer in special education, Stephen Gaynor School is an independent, nonprofit Pre-K, Lower, and Middle School for bright students with learning differences. Founded in 1962, Stephen Gaynor School provides a highly individualized educational program in a rich, rigorous, and nurturing environment in which students gain the skills and confidence necessary to learn, grow, and reach their full potential. Nearly 400 students ages three to 14 attend our school with a range of learning differences, from Attention Hyperactivity Disorder (ADHD) to speech, language, and reading delays such as dyslexia. With more than 50 years of experience in special education and a dedication to continuous improvement, Gaynor has the expertise to help children break down barriers to learning, build self-esteem, and realize academic success. Our expert staff provides an unparalleled level of personal attention in a nurturing environment allowing students to be academically challenged, yet supported every step of the way. Children leave Stephen Gaynor School full of smiles and self-confidence, well-prepared for the next step on their educational journey

Connections working at Stephen Gaynor School