In addition to a competitive salary, we offer an excellent health & welfare benefits package, a matching 401(k) plan, paid school breaks, and paid vacation and sick time.
Purpose: To provide gift management, database and administrative support to the Development team. This includes maintaining the workflow for gift processing and acknowledgements; the coordination of data for prospecting operations, reporting and data analysis.
Duties and Responsibilities:
Gift Processing and Acknowledgments
Oversee and maintain gift processing and gift acknowledgement, ensuring all gifts and pledges are entered into the database, stewarded, and acknowledged in a timely fashion.
Generate pledge reminders and coordinate collection of all pledges and matching gifts.
Ensure adherence to IRS gift policies, acknowledgment data requirements and reporting standards for gift acceptance and reporting.
Work closely with the Business Office to ensure gifts are processed correctly and help with their monthly and annual reconciliation of gifts.
Database Management
Manage the operation, maintenance, data input, data integrity and accuracy of all records for the Veracross donor relations database.
Oversee and manage the production of all data for annual reporting purposes.
Develop database reports and provide data analysis on donor prospects for St. Mary’s Fund, campaign, gifts, constituencies, actions, and other purposes as needed on a weekly, bi-weekly and monthly basis.
Create online donation and event registration forms.
Generate development-specific mailing lists for direct mail appeals, school publications, event invitations, etc.
Generate weekly giving reports for the development team and volunteer committee.
Work closely with the development team to coordinate necessary stewardship and donor relations activities.
Prioritize and accommodate competing requests for data and reports according to established priorities.
Perform all functions with a high degree of accuracy and confidentiality.
Coordinate periodic training of all development staff on current and new applications of Veracross as needed.
Administration
Maintain guest lists, print name tags, prepare registration materials, check-in and other duties for fundraising and donor stewardship events.
Handle all administrative details associated with Development Committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.).
Special projects as needed. Provide administrative support to the department.
Other duties as assigned by members of the Development team and the Head of School.
Minimum Requirements:
Bachelor’s Degree from an accredited college or university or related experience.
Minimum 2-years’ experience in non-profit fundraising.
Proficiency in MS Office Suite.
Database management experience, preferably with Veracross or equivalent
Outstanding interpersonal skills with a strong customer service focus (internal and external).
Excellent verbal and written communication skills with an ability to effectively communicate with all stakeholders of the school.
Ability to organize and successfully prioritize work and multi-task in a fast-paced work environment.
The ability to work both independently and as part of a team is essential.
Demonstrated ability to take initiative and work autonomously when needed.
Highly ethical and confidential team member.
Able to sit for extended periods of time.
For consideration, please send resume and cover letter.
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