The Business Manager provides business, fiscal and budget management support and oversight for Auxiliary Services and its related departments. Assists in maintaining effective internal controls and safeguarding of assets in accordance with University policies as well as compliance with applicable laws, regulations and standards.
The departments within Auxiliary Services include but are not limited to: Campus Stores, Concessions, Student Dining, Catering, Conferences and Events, Vending, Laundry Services, Eagle Card (Access System), Procurement Services, Retail Properties, and Retail Food Service Locations.
Essential Position Duties and Responsibilities:
Plan, direct and oversee the financial activities of the Auxiliary Services operations, providing support and accounting policy and procedure training to the employees as needed.
Support and collaborate with departmental budget managers to ensure adequate controls exist and are followed as designed.
Prepare and present to the Executive Director the departmental: financial reports, analytics, key performance indicators for the Sub-Division's Departments; sales, cost of goods sold, overhead, margins, gross and net profit, budget to actual and identifying progress, positive and adverse trends and suggest recommended actions and corrective measures.
Prepare and submit annual benchmarking analysis for the Auxiliary Services Sub-Division and Departments.
Manage the University's budgeting software, BudgetPak, for the Sub-Division and its related Departments.
Oversee, monitor, and/or perform transactions involving business support functions such as, but not limited to: cash management handling and controls, accounts receivables, billing and invoicing, purchasing and purchase orders, expense records management, check requests, payroll/human resources recordkeeping, budgeting.
Balance and reconcile accounts between in-house systems (i.e., Sabertooth, MBS, Transact, Ellucian Colleague and other systems as needed, etc.) and the University's systems following accounting policies and procedures.
Research, compile and prepare materials for the University's annual financial audit, certification documents, and surveys.
Participate in, maintain and oversee the periodic inventory records and audits and shrinkage analysis for cost of goods sold to ensure accuracy and develop systems to mitigate shrinkage.
Serve as point of contact for the Business Office and Residential Life Office for inquiries and needs related to the Auxiliary Services fiscal matters.
Additional Duties and Responsibilities:
Review and develop best in class policies and procedures for the Sub-Division and its related Departments to ensure proper controls, consistency and efficiency across all of its operations and provide education and training.
Active participant in annual evaluation of board rate pricing and competition analysis.
Perform special projects as assigned.
Exercise appropriate judgment in providing advice, answering questions, and in the management of confidential information.
Serve on various University committees and task forces as required.
Ability to work after hours and weekends as needed.
Other duties as assigned.
Bachelor of Science or Arts from an accredited college or university in accounting, business administration/management, finance, operations or related field of study
One (1) to three (3) years experience with accounting, budget, and other relevant experience
Proficient with the Microsoft Office Suite software
Knowledge of Generally Accepted Accounting Principles (GAAP)
Knowledge of Standard Cost Accounting Principles
Excellent verbal and written communication, analytical, problem-solving, critical thinking and interpersonal skills
Effective organization, planning and presentation skills
Ashland University, ranked in the top tier of colleges and universities in U.S. News and World Report’s National Universities category for 2017, is a mid-sized, private university conveniently located a short distance from Akron, Cleveland and Columbus, Ohio. Ashland University places great emphasis on the importance of each individual. The phrase “Accent on the Individual” has been our motto for many years and, hopefully, characterizes well the nature and content of the campus environment. It means that our concern for the student extends beyond ensuring a quality education in the classroom and laboratory to include a commitment to provide a stimulating and supportive environment in every respect.Translating the ideas of our Mission Statement into the realities of everyday life is the responsibility of each Ashland University employee. These ideas must be evidenced daily in the classroom, residence halls, each teaching site, on the playing fields and in our interaction with others. It should be the goal of each Ashland University employee to ensure that our Mission Statement is not merely words on paper but a true reflection of who and what we actually are and intend to be in the future.
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