Westerly School Business & Operations Coordinator - full-time (30 hours/week) plus benefits
Our School Westerly School is an independent, non-sectarian Kindergarten through 8th grade school focused on whole child education. Through inquiry-based pedagogy and practices, Westerly School strives to recognize and meet the needs of every individual student to ignite within each child a lifelong love of learning as they discover their full and unique potential. Founded in 1991 by a group of parents who wanted to provide an alternative to the Long Beach Unified School District education, Westerly remains the only independent school in Long Beach. Westerly currently enrolls 185 students.
Position Description Westerly School is seeking a dynamic and experienced individual who is responsible for the systems and services which support the Business Office, Facilities, Human Resources, and general Campus operations. You will work closely with the Director of Finance and Facilities in the maintenance of the accounting records, producing financial statements, reconciling credit card statements and general ledger accounts, as well as projects that support the general campus operations. This is a full-time (30 hrs/week), non-exempt position, and reports to the Director of Finance and Facilities.
Position Essential Functions and Responsibilities include but are not limited to the following:
Perform Accounts Receivable and Accounts Payable functions such as student billing, processing tuition payments, and invoice processing
Perform payroll processing and assist with on-boarding for new employees to support Human Resources needs
Supports the September return to school with classroom supply, textbook, and emergency supply ordering and inventory
Assist with the annual audit process in data gathering and organization
Coordinate all onsite visits by contractors as directed. This includes contractor research, scheduling, and follow-up of work completion.
Research and procure items as needed for campus operations
Coordinate annual Auction projects to ensure timely delivery of product including research, vendor searches, and work follow-up
Organize COVID testing, as needed, including maintaining test inventory, distribution, and sending tests to lab for processing
Assist in the student reenrollment process as needed
Support the front office as needed
Perform other duties, as assigned by the Director of Finance & Facilities or the Head of School
Skills & Expectations:
Ability to work independently to accomplish assigned tasks and projects
Be proactive, self-disciplined, and able to take initiative
Demonstrate excellent organizational skills and attention to detail
Ability to prioritize and manage multiple projects efficiently
Be a flexible and collaborative team player
Demonstrate strengths in interpersonal skills, collaboration, and initiative
Demonstrate willingness and comfort to seek advice from peers and management
Strong analytical skills and ability to solve problems
Demonstrate a solution driven, positive attitude, a ‘can-do’ style, and stellar work ethic
Demonstrate strong verbal and written communication skills and must be comfortable advocating for change when warranted
Ability to learn new systems and technology quickly
Able to handle highly sensitive and confidential information with discretion
Bachelor’s degree preferred
Minimum of 3 - 5 years of relevant experience
Must have QuickBooks experience
Strong computer skills in Microsoft Office and Google Suites
Experience working at a school and AP/AR experience a plus
Westerly School is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Applicants, please submit a cover letter, resume, and written letters of recommendation to: Toni DiNapoli, Director of Finance & Facilities at firstname.lastname@example.org with "Business & Operations Coordinator” - (your name)" written in the subject line.
Westerly School is an independent, non-sectarian Kindergarten through 8th grade school focused on whole child education. Through inquiry-based pedagogy and practices, Westerly School strives to recognize and meet the needs of every individual student to ignite within each child a lifelong love of learning as they discover their full and unique potential. Founded in 1991 by a group of parents who wanted to provide an alternative to the Long Beach Unified School District education, Westerly remains the only independent school in Long Beach. Westerly currently enrolls 180 students.
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