Business Manager DCM & OVCR - Office of the Vice Chancellor for Research
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR70534
The Business Manager manages the financial and business functions for the Division of Comparative Medicine and the Office of the Vice Chancellor including preparing and administering budgets, overseeing the DCM per diem and billing function, and managing the payroll and Workday functions for the DCM and the Office of the Vice Chancellor for Research (OVCR) offices. This position provides essential financial and cost accounting analysis for the DCM operations and OVCR offices.
Primary Duties and Responsibilities
Develops and administers the DCM budget and accounts in accordance with various uses, regulations and guidelines including revenue from faculty per diem charges, recharge facilities and allocations. Responsible for assuring accuracy of all expenditures and approves purchases above certain threshold. Monitors, directs and analyzes financial performance. Provides annual and ad hoc reports. Responds to any internal or external financial audits.
Oversees the per diem per species financial process on behalf of the DCM and OVCR. Assures effective cost accounting, manages invoicing, AR monitoring, problem resolution and provides financial projections necessary to calculate annual per diem rates in accordance with federal regulations and University policy. Serves as the point of contact to answer questions or resolve problems raised by faculty and department administrators. Directs the animal purchase process in accordance with approved animal use protocols, policies, regulations and University policy.
Coordinates the preparation of the Office of the Vice Chancellor for Research budget for all offices including the AVCRA, JROC, OSRS and VCR. Collaborates with the AVCRA and JROC leadership to develop the IACUC and JROC budgets as part of the Medical School budgeting process. Coordinates the annual salary planning process. Monitors expenditures and works closely with the staff of the offices to assure the budget/expenditures align with strategic and programmatic needs. Generates financial analysis reports for the leadership of the OVCR office, CFU and others as requested. Compiles all necessary reports for annual budgets and closing processes.
Oversees the monthly and bi-monthly payroll and Workday transactions for the DCM and OVCR. Assures timely leave reporting and the recruitment, hiring and on-boarding activities using Workday.
Oversees the space management reports, asset inventory reports and serves as the primary point of contact for the DCM and OVCR offices for this function.
Supervises the DCM office staff by providing appropriate support for interpretation of policy, procedures, office operations and problem solving.
Manages the information systems for DCM including desktop support, database management, etc.
Performs other duties as assigned.
Master's degree, such as an MBA.
WU experience is strongly preferred especially in AIS, RAPS, Marketplace, Workday.
Effective verbal, written and interpersonal communication skills with demonstrated ability to develop partnerships with various individuals within DCM, OVCR, Medical School and University offices. Ability to communicate effectively with faculty and department administrators.
Demonstrate an understanding of generally accepted accounting principles for not for-profit entities, with particular emphasis on institutions of higher learning.
Strong financial skills including budget preparation and analysis, cost accounting and long-range planning.
Ability to analyze and resolve problems, integrate information from multiple sources, utilize creative thinking and exercise independent judgment.
Excellent organizational skills.
Experience in an automated/integrated data processing environment, ex: data base management; reporting tools and University systems such as AIS, RAPs, Marketplace, etc.
Creative leadership skills.
Five to ten years of relevant experience.
Demonstrated competence with financial management, cost accounting, and technology tools such as Excel and other data bases.
$89,300.00 - $157,200.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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