The Calhoun School, a progressive independent school located on Manhattan's Upper West Side, is seeking a full-time Director of Finance and Operations to start January 2023.
Reporting to the Head of School, the Director of Finance and Operations (DFO) will provide visionary direction for all financial and operational areas of the School. As a member of the School’s Senior Leadership Team, the DFO works closely with the Head of School, other senior administrators, and the Board of Trustees to ensure fiscally responsible and mission-aligned decision-making. A strategic, collaborative and creative leader, the DFO guides the School in developing innovative approaches to institutional sustainability and operational excellence with a high degree of efficiency, effectiveness, integrity, and compliance with all applicable laws and regulations. This position directly supervises (3) Business Office staff members, Director of Facilities, Director of Technology and Director of Food Services.
Responsibilities - Finances
Develops financial policies, procedures and internal controls to safeguard assets, protect confidential information and ensure accurate financial reporting.
Manages the day to day operations of the Business Office including accounting, accounts receivable, accounts payable, cash management and payroll.
Oversees the annual financial and 403b plan audits; filings of tax returns and required documentation and reports in compliance with reporting requirements and the covenants associated with the outstanding loan.
Leads the annual budget process with the Head of School, Senior Leadership Team and Finance Committee. Provide timely and accurate financial reports and maintain a 5 year financial model to assist with future planning.
Prepares agendas and meeting materials for the Finance, Audit and Investment Committees. Attends all meetings of those committees, meetings of the Board of Trustees, and meetings of other Board committees when financial matters are being considered.
Assists the Financial Aid Committee with decisions related to grants and ensure the adherence to mission-aligned financial aid policies.
Works collaboratively with the Development Team on appropriate recording and stewardship of gifts and provides support in developing strategic fundraising goals.
Monitors endowment performance and works with Investment Subcommittee of the Board to oversee endowment manager.
Responsibilities - Operations
Works with the Facilities Manager to manage the annual maintenance budget; plan for capital expenditures and ensure the buildings are in compliance with all building codes and regulatory requirements. Oversees the management of new construction, renovation, and non-routine maintenance.
Works with the Director of Food Services to ensure quality service to the community within the approved budget and the goal to promote sustainable practices.
Works collaboratively with the Director of Technology to establish effective use of Information Technology systems to support organizational processes and develop a multi-year capital budget.
Oversees risk management and acts as primary liaison with the School insurance broker. Ensures the sufficiency of liability and other coverages and provides timely and appropriate analysis and counsel related to risk.
Negotiates contracts on behalf of the School and approves agreements concerning financial obligations.
Maintains relationships with external parties including vendors, consultants, auditors, investment advisors and bank representatives.
Skills, Work Experiences and Attributes
Candidates should have a minimum of a Bachelor degree, M.B.A. or CPA strongly preferred. Minimum of 7+ years of financial leadership experience, with experience in an educational or non-profit organization strongly preferred.
The ability to work effectively with all constituents; serving as a role model to promote a positive and productive work climate.
The ability to serve as a critical business thinker, capable of providing positive and proactive solutions to financial issues.
Eagerness to collaborate with other senior leaders as part of a unified leadership team
Excellent communication skills, both oral and written.
Advanced technology skills including Word, Excel, PowerPoint, and Google. Experience with Blackbaud Financial Edge is a plus.
A healthy sense of humor and openness to innovation and personal growth.
Commitment to Diversity Work
Calhoun is committed to addressing issues of social justice, diversity, equity, and anti-bias education in our curriculum and in our community. Calhoun is committed to recruiting, hiring and supporting a diverse staff and welcomes applicants of all gender, sexuality, religious, ethnic, racial and cultural identities. Calhoun does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability.
Interested and qualified candidates should submit electronically in one email and as separate documents (preferably PDFs) the following materials to Educator’s Ally at firstname.lastname@example.org:
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