Princeton Day School has an immediate opening for a Director of Human Resources responsible for all aspects of the human resources function including benefit administration, recruitment, payroll, regulatory compliance, mandatory reporting, personnel issues/investigations, mediation, problem solving, committee participation, departmental reorganizations, as well as administrative functions relating to HR.

Essential Duties and Responsibilities

• BENEFIT ADMINISTRATION:

-     Successfully manage and coordinate benefit programs - Health, Dental, Vision, FSA, 403(b) Retirement Plan, STD, LTD, Life/AD&D and COBRA - for employees, including all employee communication, problem solving and claims resolution.

-     Reconcile and process invoices for all benefit programs on a monthly/quarterly basis

-     Ensure compliance of all plans with applicable laws and statutes (HIPPA, ERISA and IRS guidelines).

-     Maintain secure and confidential benefit related files and records.

-     Communicate plan changes/comparisons during Open Enrollment periods to assist employees in becoming educated consumers

-     Manage annual open enrollment for Health, Dental, Vision and FSA Plans.

-     Coordinate logistics and schedule semi-annual TIAA consultant visits

-     Ensure Summary Plan Descriptions are in legal compliance

-     Manage Worker’s Compensation program

• EMPLOYEE RELATIONS:

-     Maintain/edit/update job descriptions for all employees.  Complete periodic job description audit and ensure appropriate classifications under the Fair Labor Standards Act.

-     Maintain secure and confidential personnel files

-     Manage and maintain the faculty/staff directory, both hard copy and electronic database.

-     Manage recruitment lifecycle, including placement of opportunities in appropriate venues; managing the receipt, acknowledgement and dissemination of all candidate materials; management of the search process and maintenance of search documentation to ensure EEOC compliance.

-     Responsible for maintaining the Careers page of the school website

-     Revise/update employee handbook and maintain current file of Acknowledgments

-     Ensure compliance with federal and state statutes/laws such as ACA, FMLA, NJFLA, ADA, Anti-Discrimination/Harassment, Worker’s Compensation, Title VII, and ERISA.

-     Complete/manage issuance of annual employment contracts and compensation statements

-     Oversee the contract/paperwork portion of the hiring process for the Athletic Department (seasonal coaches) and Summer Programs (faculty/students) to ensure compliance with school/DOL requirements

-     Manage employee separation process for both voluntary/involuntary terminations

-     Participate in new faculty/staff orientation as needed

-     Ensure all new employment paperwork and background check requirements are satisfied prior to commencement of employment.

-     Consult/counsel school administrators and employees regarding disciplinary problems, resolving personnel issues and providing mediation when necessary.

-     Conduct internal investigations relating to complaints, when necessary

-     Provide training, when necessary, on various HR topics including interviewing skills, employee coaching and performance reviews.

-     Main point of contact for retirees with questions regarding benefit issues

-     Provide a resource for any/all employee questions/concerns

• PAYROLL

-     Responsible for the oversight of the payroll function; provide processing coverage for absences

• REPORTING/GOVERNMENT COMPLIANCE

-     Responsible for completing required (governmental) reports including EEO-1, OSHA

-     Complete the Human Resources portion of the annual INDEX report

• EVALUATIONS
• Provide technical support for the FOLIO system used in the faculty professional growth program
• Establish and maintain annual, school-year database for use in evaluation process and student survey process for academic and athletic programs
• Coordinate the process and maintain files related to the annual performance appraisals for staff

• STUDENT ACCIDENT INSURANCE
• Responsible for the annual enrollment in Student Accident Insurance coverage for Summer Programs and School Year plans
• Maintain records/files on student accident/incident reports

• Serve on Compensation Committee, Pension Oversight Committee, Stipend Committee and other committees at the invitation of the Assistant Head of School for Finance & Operations and/or the Head of School
• Liaison with legal counsel, as needed
• Responsible for coordinating and implementing annual school-wide shredding program
• Manage Recruitment budget; process bi-weekly expense reports
• Other duties as assigned or required
  
  

COMPETENCIES

• Ability to maintain confidentiality
• Engage in Professional Development to remain current on legal compliance/best practices
• Superior customer service skills
• Superior time management, organizational and prioritization skills
• Ability to respond and follow through on all assignments/responsibilities in a timely manner; use time efficiently
• Attention to detail; demonstrate accuracy and thoroughness
• Comfortable working with/learning new technologies
• Self-starter who can work independently to problem-solve
  • Flexibility to multi-task, problem-solve, reorganize and reprioritize, in order to attain satisfactory results
  • Able to maintain calm and focus under pressure
  • Willingness to be available at all times for emergencies, work long hours, weekends and on holidays when required
• Excellent oral and written communication skills
• Demonstrate professionalism in all aspects of the job

SUPERVISORY RESPONSIBILITIES

This position supervises the Payroll Specialist position

EDUCATION AND EXPERIENCE

• College degree required
• Certification (PHR/SHRM-CP) preferred
• Proficiency with Excel and Word required.

Knowledge of HRIS / payroll systems a plus.  

Applicants should submit resume and cover letter to PDS Human Resources, at hr@pds.org.