For more than 75 years, the University of Southern California has been working to ensure that people of every age and from every circumstance can live life to the fullest. Throughout the decades, Trojans near and far have advanced the profession of occupational therapy and the research discipline of occupational science. Today, the USC Chan Division of Occupational Science and Occupational Therapy proudly carries this legacy forward as we aim to improve the quality of life of people and communities across the world.

We have a shared purpose here at USC Chan. Together, our researchers, educators, clinicians, students, and alumni are all dedicated to optimizing the engagement of people — especially those with disability, injury, illness, unhealthy lifestyles, or chronic conditions — in the ordinary and extraordinary activities of life.

USC Chan Division of Occupational Science and Occupational Therapy is looking for a Department Business Manager to join its team! This person is responsible for collaborating with School of Dentistry Senior Business Officer in developing the Division's overall operating budget. Also closely interfaces with the Director of Faculty Affairs and the HR Manager on personnel and payroll matters.

Job Accountabilities:

• Drafts correspondence on behalf of the Associate Dean and Chair related to budgetary requests and offer letters
• Oversees the financial aid budget and supervises staff responsible for inputting financial aid awards in SIS
• Serves as a resource to the Associate Dean and Chair on all important matters related to budget, hiring, payroll and HR matters. Also prepares reports, as requested.
• Directly supervises business functions of an administrative, auxiliary, or academic department. Processes daily transactions and prepares financial reports for internal and external distribution. Assists in management of department projects, as assigned. Assists in strategic planning activities, as assigned. Research and compiles data required for development of assumptions, projections, and strategies. Monitors action plans and implements changes, as required.
• Oversees unrestricted accounts budgets. Plans and develops short and long-term budgets. Provides projections and forecasts and analyzes financial impacts. Analyzes actual-versus-budget performance to determine variances and take corrective action, as required. Provides regular and special financial reports, as required for department operations.
• Develops, enhances, and maintains information systems to support financial operations. Administers internal financial policies and procedures. Ensures department compliance with applicable laws, rules, and regulations. Advises on specific agency requirements and guidelines to assist faculty in the preparation and submission of proposals. Researches and identifies funding sources.
• Administers employee payroll functions for department. Coordinates affirmative action, employment, compensation, benefits and employee relations with appropriate human resources staff, department administrators and/or senior leadership. Ensures timely and accurate processing of payroll. Coordinates faculty appointments and promotions. Recruits, screens, hires, trains, and directly supervises subordinate staff, student workers, volunteers, and interns. Schedules and assigns work. Assesses performance and provides feedback, counseling, or discipline, as needed. Terminates employees, as necessary. Develops internal schedules for tracking proposal development and response.

If the description below describes you, then, we want you!

• Strong organization skills and ability to manage and prioritize tasks.
• Strong oral and written communication skills.
• Strong people skills.

The Trojan Family Rewards:

We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families including. For more information, please visit http://benefits.usc.edu

As an equal opportunity employer, USC values and promotes diversity, equity, and inclusion in the workplace. The work culture thrives on mutual respect, trust, and cooperation amongst all its members.

USC has great minds that transform the world with their talents and research. Will you be one? Join us!

FIGHT ON!