Job Description:

• Manages payroll data for all full-time and contingent Summer Session staff. This includes a few hundred instructional and residential staff positions each year.
• Initiates background checks and onboarding tasks for summer instructional staff.
• Manages and assists the payroll coordination to ensure that instructional staff are processed in an appropriate timeframe.
• Prepares and submits Summer Session instructor and staff appointments for approval to the Office of the College Dean and Provost.
• Prepares, distributes, and collects all letters of offer and other hiring documents for Summer Session instructional and contingent staff appointments.
• Reconciles summer payroll expenses, processing any corrections.
• Prepares payroll reports to share with other units regarding extra-service payments made to faculty, OAP, and other affiliates.
• Works closely with Executive Director to prepare annual budget.
• Develops budget templates for use by other Summer Session staff in current and future programming.
• Prepares monthly financial reports for the Summer Session portfolio, including actuals and projections while ensuring accuracy.
• Reconciles and monitors expenses for all unrestricted and restricted accounts particular to the Summer Session Office.
• Assists the Executive Director with financial analysis and modeling that will contribute to discussions of future strategic growth and long-term planning.
• Assists and manages the development and revision, where necessary, of Summer Session policies and procedures to ensure compliance with university policies and efficient, responsible use of financial resources.
• Liaise regularly with staff in Financial Services, the Provostâ™s Office, and the Office of the Dean of the College to remain up-do-date on current financial policies and procedures.
• Manages financial transactions related to procurement and reimbursements.
• Reconciles shared program revenue and expenses with other units in the University including any subsequent invoicing or profit share.
• Works independently to manage annual fiscal year close process, ensuring all transactions and journal entries are posted and assigned to the appropriate fiscal year.
• Sets up and manages relationships with current and new vendors.
• Trains full-time and contingent staff regarding proper purchasing and reimbursement procedures.
• Maintains signature authorization on all Summer Session accounts.
• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
• May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree, preferably in finance, business administration, accounting, or other appropriate fields.

Experience:

• Minimum 3 years of accounting, business administration, financial analysis, or other appropriate experience.
• Experience in a university or a not-for-profit organization is preferred.

Technical Skills or Knowledge:

• Proficiency in Word, Excel, Outlook, and online organizational tools.
• Knowledge of Microsoft Office, financial computing, and database software applications.
• Knowledge of various financial principles, practices, and applications including budgeting, financial planning, and financial reporting. 

Preferred Competencies

• Strong financial modeling skills. 
• Intellectual versatility and creativity. 
• Strong analytical and organizational skills. 
• Strong interpersonal, verbal, and written communication skills. 
• Think strategically and translate into operational objectives.
• Independently develop and analyze alternative solutions and make recommendations 
• Handle confidential information with discretion.
• Work in a team environment.

Working Conditions

• Office environment.
• Some evening and weekend work.
• Fast-paced environment.
• Lift up to 25 lbs.
• Sit at a computer for 4-6 hours.
• Periodic walking to other campus locations.

Application Documents

• Resume/CV (required)
• Cover Letter, which is to include your interest in this position (required)
• References Contact Information (3)(required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.