Employment Opportunity – HR and Business Office Administrator
12 month exempt employee
Reports to Director of Finance

Blue Oak School is seeking a HR professional who will advance our progressive mission through astute and professional process and controls. The position is responsible for the daily oversight of Compensation and Benefits Administration, Human Resources, Business Office Policies and Procedures, and other duties as assigned. Reports to the Associate Head of School of Finance and Controller.

About Blue Oak School: Located on two campuses in the heart of downtown Napa, Blue Oak School is a co-educational, independent, progressive K-8 day school. Blue Oak is committed to offering an educational program that nurtures a love of learning in all of our children whether they are a five-year-old in our kindergarten program or an eighth grader heading off to high school.

Blue Oak was founded in 2002 by two families who wanted to create a school where students would be encouraged to stretch and grow and given the tools to become independent learners. What began as a K-4 school with just over 70 students is now a thriving K-8 school with more than 170 students.

While the majority of our students come from Napa, the Blue Oak community includes families from Calistoga, St. Helena, Rutherford, Yountville, American Canyon, Vallejo, Fairfield and Sonoma, along with families who have recently arrived in California from New York, New Jersey, Illinois, Washington, Oregon, Hawaii, Australia, and China. Blue Oak’s eighth-grade graduates enroll in high schools near and far.

Essential Functions:
Compensation and Benefits Administration: Process and record payroll. Review payroll and benefit payments with monthly statements, employee records, and the general ledger. Assist in preparing and distributing the annual contract renewal process for employees. Maintain accurate job descriptions and correct employee classifications. Work with health insurance broker to oversee annual benefits open enrollment process, new hire enrollments and terminations and COBRA. Manage daily administration of the benefits program and work with health insurance broker to facilitate questions on benefits from employees. Review 403(b) plans to ensure that deductions and payments are met and monitor the need for an annual audit of the retirement plans. Track and manage employee accrued sick, vacation, and PTO programs and leaves of absence for employees. Manage workers’ compensation insurance and ensure school is in good standing and covered by appropriate levels of insurance.

Human Resources Compliance Policies and Procedures: Oversee the publication and maintenance of the Employee Handbook. Ensure the school is in compliance with all federal, state, and local HR regulations. Maintain all legally required employee documentation (i.e. federal, state, fingerprinting, mandatory training, etc.). Implement and support employee onboarding, resignation and termination processes. Maintain all employee personnel files with attention to completeness and confidentiality. Work with Administrators to create, update and implement policies and procedures.

Fiscal Operations and Audit: Receive, record and process cash receipts received daily from all sources and coping all checks received. Prepare deposit slips and making bank deposits as needed. Assist with processing check requests approved for payment, obtain signatures and mail checks as appropriate. Maintaining accounts payable files. Assist with reconciling school credit card accounts. Assist in the annual budget process. Assist DOF and Controller with creating and updating the Business Office manual. Assist with the audit process to ensure a thorough accurate and timely annual audit.

Other business office duties: Assist in the research, data collection and timely completion of NAIS-DASL, Cal-Isboa and NBOA surveys. Assist with the annual enrollment contracts and indexed tuition process. Provide insurance certificates and ensure coverage for school activities on- or off-site. Other duties and projects assigned by DOF and/or Controller.

Compensation and benefits: $60,0000 - $70,000 annually, medical, dental, vision and life insurance benefits, 403 b retirement plan with employee matching, sick, vacation and person days, wellness stipend, employee assistance program and more.

Candidates should submit a resume, cover letter, and references to jobs@blueoakschool.org

Blue Oak School offers a progressive, challenging and stimulating education to children of diverse backgrounds and interests. Through the culture and community of the School, teachers foster confidence, creativity, flexibility and curiosity in each child. Located in downtown Napa, the school sits amid one of California’s most beautiful regions. Blue Oak School does not discriminate on the basis of age, gender, race, color, religion, national or ethnic origin, sexual or gender identity in its hiring processes and actively promotes the principles and practices of diversity throughout the school community. We offer competitive compensation and a progressive community dedicated to learning and engaged citizenship.

 

Requirements:
Bachelor’s Degree, preferably in Human Resources, Accounting, Finance or related field preferred
Knowledge of principles and practices of personnel administration and labor law
Five years of experience in a related area of HR management and/or business office
Technologically adept in software applications related to HR job functions
Independent school experience preferred

Attributes:
Strong sense of integrity, ethics, confidentiality, reliability, and accountability
Outstanding communication, organizational, and project management skills
Positive problem-solving and analytical skills
Proven written and verbal communication skills
Capacity to work professionally and respectfully with a broad range of constituents
A self-starter with the ability to successfully manage various projects simultaneously, and the capacity to work under pressure of deadlines with grace and humor
Accurately interpret and implement procedures and regulations