Responsible for the monitoring and reconciling of all accounts within the Student Affairs division, as well as provides support to the Vice President for Student Affairs. Advises the Vice President for Student Affairs and Directors on all financial, administrative and hiring policy and procedures. Directs and manages the financial and administration operations of the stem. Assists in planning, facility management, publications and communication, as needed. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Directs and supervises the reconciliation of financial activities
*Provides counsel to all financial managers within Student Affairs regarding best practices as it relates to their indexes and budget maintenance
*Provides support to Directors in the preparation of their annual salary and expense University budget sheets
*Creates and prepares Student Affairs budget reports for operational expenses and report final budget numbers to the Budget Office
*Monitors all Indexes (restricted, unrestricted, endowments, life cycle savings, plant funds and other sources within)
*Monitors payroll (salary and wages)
*Manages and monitors commitments against restricted and unrestricted accounts
*Assists with strategic financial planning and analysis
*Advises Directors on expense and salary concerns in their areas
*Serve as the first line of counsel for all financial managers within Student Affairs; responsible for addressing all questions, and if does not have the answers, does the necessary research with the appropriate offices on campus to identify a solution

2. Manages business and accounting operations
*Responsible for the notification to all departments within the stem regarding account balances, projected and those in deficit
*Reviews and approves departmental transactions for processing
*Provides guidance to Student Affairs Coordinators as it relates to the day-to-day operation of the Departments within the stem, this would include items such as incoming monies and correctly deposit those monies to the Bursar's Office; payment of bills accurately; questions relating to assignment appointment forms; budget transfers, etc.
*First level of financial stewardship for the stem; notify the Vice President for Student Affairs (VPSA) regarding any financial issues that do not meet the full standards of the University regulations; this will include all financial aspects from expense report expenditures to payment of bills and payment of speakers, etc.
*Serves as liaison between the stem, Human Resources, Purchasing and outside vendors
*Monitors and reviews financial activities to ensure budgetary and procedural compliance
*Develops, refines and implements business procedures
*Communicates changes in University policies and procedures and changes in financial and accounting regulations to staff and others affected by changes
*Reviews and approves monthly financial reports before distributing to VP and Directors
*Manages the payroll
*Prepares reconciliations of indexes for year-end closings
*Provides counsel to the VPSA as it relates to index management, to ensure that all indexes within the stem are properly set up and meet the needs of the stem; using best practices to close indexes and making sure that all documentation regarding any index is complete
*With the VPSA, responsible for handling the end of year fiscal year close for Student Affairs division

3. Provide high level administrative support, direction and consultation for exempt and non-exempt staff within the Student Affairs Division
*As Time Clock Manager, ensure exempt and non-exempt entries are current and approved
*Regularly convene the Student Affairs Coordinators to discuss best practices, collaborations, provide updates, schedule guest speakers, etc.
*As Library and Technology Services (LTS) liaison, attend meetings on behalf of Student Affairs and provide staff with relevant updates on technology (to include scheduling and procedures), monitor the Student Affairs "I Drive" and maintain an up to date analysis of division-wide personal computing utility and needs
*As Web Page Liaison, tasked with maintaining student affairs.lehigh.edu, inclusive of directing with efforts of Student Affairs Web Coordinators to ensure web pages are current
*Assists in the supervision and direction of LTS shared employee and web page photographer
*Supervises Staff engaged in recording financial data for maintaining records, processing orders, paying of invoices and making travel arrangements
*Maintain office supply inventory (purchasing supplies as needed) and stem-wide computer hardware inventory, to include coordinating and communicating the Student Affairs computer rollover plan

4. Manages the recruitment and hiring process of staff
*Manages paperwork for promotions, upgrades, transfers and terminations for all staff
*Provides administrative support and guidance for each vacancy within the stem
*Serves as the Employment Coordinator for the stem
*Serves as a liaison between the stem and Human Resources
*Advises Directors on funding allocations for staff salaries

5. Provide high level administrative support and consultation for the VPSA
*Provide primary calendar, meeting, committee and program support for the VPSA
*Serve as reporter for the Student Affairs Committee of the Board of Trustees
*Schedule meetings, conferences, programs, etc., making sure VPSA's calendar is up to date and without conflicts
*Coordinate travel, to include time, place equipment needs, hotel accommodations, food, etc., and prepare written materials
*As the bLUeprint Grant Manager, maintain the Course Site and transfer funds for accepted grants
*Serve as primary reservation scheduler for Williams Halls conference rooms overseen by the Student Affairs Division
*Serve as the initial and primary point person for all visitors, phone calls, mail, etc. directed to the VPSA
*Type materials, spreadsheets and graphs from prepared drafts on Lehigh supported software
*Respond to inquiries, address and refer matters that do not require specific VPSA attention
*Establish, maintain and monitor office files and personnel files for all Student Affairs employees
*Relay phone and email messages to VPSA
*Sort and prioritize incoming mail and address that which does not require VPSA attention
*Manage in- and outgoing mailings, faxes, etc. on behalf of the VPSA and/or Student Affairs Division

Grade: 9 – 40

Position Number: S76670

Special Considerations

The duties of this position may allow the employee to work partially remote as deemed appropriate by the supervisor

This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University

Qualifications

Bachelor’s Degree in Business, Accounting or Finance or equivalent combination of education and experience; Master’s Degree preferred

Five to eight years related work experience

Excellent communication, interpersonal skills and a high level of customer service required

Ability to build, foster and maintain positive professional relationships 

Excellent organizational skills, attention to detail, time management and sound judgment 

Adept use of digital communication preferred 

Proven ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion 

Solid analytical, decision making and problem-solving skills

Excellent computer skills with experience using word processing, spreadsheet, database and presentation software

Ability to complete projects on time and on budget, and report on status and progress

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

All Lehigh faculty and staff are required to be fully vaccinated and receive a booster shot six months after their second vaccine; unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.