Working collaboratively with and reporting directly to the Director of Finance and Operations, the Senior Accountant is responsible for the day-to-day transactional accounting for Marymount High School.
This is a key position and the person will be an integral part of the Business Office team as well as work closely with the Admission and Development departments and other constituents. This position is responsible for processing a high volume of transactions coming from multiple areas of the organization. The position requires effective organizational and time-management skills, and a high degree of accuracy, attention to detail, critical thinking, and confidentiality while meeting time-sensitive deadlines.
Duties and Responsibilities
Manages the financial operations of the Business Office including: general ledger, accounts payable, student billing/accounts receivable while complying with all Marymount High School policies, procedures and quality standards as well as safety and environmental regulations.
Maintains accounting records as required by School policy and required for GAAP and control purposes (documentation, approvals, etc.) by ensuring that all transactions are properly documented, timely and accurately recorded in the general ledger including the recording of:
Invoice/check request payments,
Asset/liability transactions, and
Income and expense distribution.
Responsible for full cycle of accounts receivable and tuition payment processing:
Serves as the School’s liaison with FACTS Tuition Management
Coordinates the enrollment of all families in the automatic tuition payment plan
Monitors tuition payment process and reports tuition collection problems and other payment processing issues to the Director of Finance
Records all tuition payments to student accounts in a timely manner
Manages the full cycle of AP (weekly check runs, wire payments, and ACH payments) and vendor relationships in collaboration with the Accounting Assistant.
Assesses internal controls, including risk assessments and reviews of risk areas
Applies best practices through process improvement and creating workflow efficiencies, e.g., reduce processing time, improve accuracy and reduce paper-based processes.
Prepares 1099’s annually and quarterly sales tax returns.
Prepares an accurate report of the School’s cash flow on a regular basis.