Business Manager - Vice Chancellor Diversity %26 Engagement
Location: knoxville, Tennessee
Internal Number: 225905
Business Manager - Vice Chancellor Diversity & Engagement
Works as a member of the Division of Diversity and Engagement leadership team. Provides leadership, professional guidance, and management of all financial and administrative processes for the Division of Diversity and Engagement , including finance and accounting, financial planning, budgeting, allocating funds, human resources, strategic planning, office operations, and reporting. Advises Vice Chancellor, DDE Senior Leadership Team, and other members of the Division of Diversity and Engagement regarding efficient uses of funds. Collaborates with senior management team to develop and implement departmental vision, goals, and strategies. Ensures that university policies and procedures are followed. Responsible for management and allocation of $2.3 million in Access & Diversity funds to various units and initiative across campus, as well as maintaining data necessary for annual reports on Access & Diversity Funds as required by THEC. Oversees coordination and management of division-wide events.
Accounts include E accounts, R accounts, S accounts, and gift funds. This includes management of the state awarded Access & Diversity Funds.
Oversees all financial and administrative processes for the Division of Diversity ad Engagement, including the Chancellor's Commissions & Council and the Office of Community Engagement & Outreach, and to a lesser degree the Office of Equity & Diversity. This includes management and allocation of $2.3 million in Access & Diversity funds to various units across campus. Assist with the divisional strategic planning process. Analyzes and monitors ten funds accounts for the division, including an additional three division accounts for Access and Diversity Funds, to ensure stability and accuracy of use of funds. Responsibilities include management of human resources, creating and modifying positions, appointment of new employees, processing termination paperwork, assigning roles in IRIS, financial strategy, forecasting, accounting, formulating and preparing budgets (salary and operating), balancing division budgets and accounts throughout the year to ensure fund availability and proper allocation of funds, financial analysis, general ledger accounting, reconciling procurement card, audit and verifying bi-weekly and monthly payroll, requisitions/bids, projecting revenues and expenses, developing and processing contracts, processing internal transfers between accounts to cover allocated expenditures, invoice and transaction approval, ensuring adequate internal controls, ensuring sound processes for handling billing and receivables/payables, identifying and implementing ways to conserve limited financial resources, coordinating end-of-year budget closing, overseeing all administrative functions, and equipment and space inventory.
Creates annual reports for the Division of Diversity & Engagement accounts, synthesizing complex financial data from multiple sources and formats, consolidating it into a concise report. Provides complex data to the Office of Budget & Finance for preparation of the annual report on the usage of Access and Diversity Funds, as required by and reported to THEC. Ensures fair presentation of required financial statements
he Division of Diversity and Engagement. Provides leadership and serves as departmental resource for any questions involving finance, budgets, invoices, contracts, procurement, human resources, policies, etc. Advises Vice Chancellor, DDE Senior Leadership Team, and other members of the division regarding available funds, efficient uses of those funds, and relevant University Policies and Procedures and ensures compliance with those policies and procedures. Advises the Vice Chancellor, DDE Senior Leadership Team, and other members of the division regarding personnel, human resources, and compensation issues, ensuring compliance with UT Human Resources Policies and Procedures. Interprets fiscal policy and procedures and acts a resource and liaison for the division. Collaborates with leadership team regarding awarding of available merit increases, and reviews and edits PDQ revisions and career ladder updates. Collaborates with leadership team in matters of disciplinary action, performance reviews, performance improvement plans, and terminations.
Oversee coordination and management of division-wide events, both in-person and virtual. Delegate event tasks as needed. Event tasks may include scheduling, reserving space, planning and procuring decor and floral needs, seating and space layout, ordering catering, securing speakers, working with donors, assist in fundraising efforts, preparing agendas, designing and sending invitations, securing audio-visual and lighting equipment, promoting the event, organizing volunteers and event workers, sending thank you notes, gathering feedback and preparing follow-up reports, and other duties as necessary. Serve as an events resources for the Chancellor's Commissions & Council, Office of Community Engagement & Outreach, Office of Equity & Diversity, and the division's advisory boards.
Coordinate and facilitate central office search processes (recruitment, interviews, orientation). Serves on search committees, and advises regarding recruitment policies, ensuring that all required procedures are followed. Develops departmental policies and procedures, and serve on UT campus wide committees and task forces as appropriate. Participates in special projects, as needed. Attends professional development seminars and classes to stay abreast of changes in University Policies and Procedures, Human Resources issues, supervisory topics, IRIS, and accounting issues.
Our primary mission is to move forward the frontiers of human knowledge and enrich and elevate the citizens of the state of Tennessee, the nation, and the world. As the preeminent research-based, land-grant university in the state, UT embodies the spirit of excellence in teaching, research, scholarship, creative activity, outreach, and engagement attained by the nation’s finest public research institutions.