Phillips Brooks School (PBS) seeks an accomplished accounting professional that will learn and master the student billing system (Veracross software), our current General Ledger and Accounts Payable system (Blackbaud), and eventually (mid to late 2022) the new Veracross Accounts Payable and General Ledger system. The successful candidate will therefore implement a conversion from Blackbaud A/P and G/L to Veracross A/P and G/L.
This is an excellent opportunity for an accounting professional to gain experience in a system conversion and be responsible for full controllership functions, as well as to participate in supporting and learning CFO responsibilities. We seek applicants that possess the capabilities to execute CFO responsibilities and therefore be a strong candidate to move into that role in a few years.
Manage student billing module in Veracross
Execute financial transactions related to the 2022-2023 returning student re-enrollment and new student enrollment process starting in early 2022
Manage the Blackbaud General Ledger and Accounts Payable systems
Reimburse employees in a timely manager with clear documentation and processes
Process financial transactions by strictly following school policies and GAAP
Interface frequently with parents and employees with a customer-service mindset while also ensuring adherence to financial best practices, PBS policies, and appropriate documentation
Perform payroll processing using the ADP online application, including preparing the 403(b)-retirement plan contribution spreadsheet and the payroll journal entry
Pay vendor and employee reimbursement invoices weekly and process these in Blackbaud and, later, Veracross
Pay monthly rent to Las Lomitas Elementary School District per terms of the lease
Perform reconciliations on PBS’s bank and investment accounts monthly
Close and reconcile the school’s financial books (G/L) monthly
Maintain the restricted funds spreadsheets and make entries to the G/L so that there is accurate accounting for unrestricted, temporarily restricted, and permanently restricted funds
Manage Worker’s Compensation annual audit and other regular compliance filings
Manage the annual audit conducted by our independent auditors at the conclusion of each fiscal year (June 30 annually)
A. or B.S. in Accounting or Business Administration
7 years experience in small business or nonprofit accounting including 3 years at the managerial level
Audit firm experience may apply in lieu of some of the small business or nonprofit accounting experience.
Blackbaud and/or Veracross financials experience a big plus
Desired candidate attributes
Strong team orientation
Excellent written and verbal communication skills
Balance of flexibility with fidelity to written policies
Customer-service orientation and helpful to fellow employees and customers (parents of students)
Ability to manage a broad scope of responsibilities in a small Business Office
Ability to learn new systems and processes and a desire to implement new systems
Willingness to participate in the life of the school including helping with student-related duties like drop-off, pickup, lunch supervision, and recess supervision
Ideally, an ability and desire to be mentored by the CFO to learn CFO functions and aspire to become a CFO in a few years.
Other position information
Reports to the Director of Finance and CFO
Very competitive salary among area school peers; employer-paid “platinum” level medical, dental, vision, life insurance, and disability insurance; 20 days of paid vacation per year; 403(b) employer contribution starting the second year of service
Overlap with current Controller to ensure a smooth and successful transition of responsibilities and duties, timeframe TBD
How to apply
Candidates for this position should submit a résumé and cover letter that clearly articulates preparation for this position as outlined in this description. Please combine all documents into a single PDF and send to Mr. Kim Normington, Director of Finance and CFO, email@example.com. The subject line should read: Controller Opening – [your last name].