The Business Office Manager reports to Head of School, is a member of Senior Leadership, and is a member of the Finance Committee of the Board of Trustees. The Business Manager also is the HR manager for the school performing a variety of Human Resources tasks. The Business Office Manager is an integral part of the school’s senior leadership team focused on ensuring the most efficient and effective processes for tracking and managing the school’s finances. The Business Office Manager should enjoy working independently as well as in collaboration with colleagues, should appreciate the students and atmosphere of the school, and should seek to engage in school life and activities.
• Develop and present to the Head of School and Board of Trustees financial review and future strategy. • Develops, presents, and manages all operating and capital budgets. • Monthly review and presentation to Head of School of department budget to actuals. • Review Daily Cash flow and outward projections. • Produce financial reports based on QuickBooks financials and internal tracking systems. • Perform Monthly reconciliations for all checking/savings accounts, annual funding and endowment activity. • Participate in financial surveys for NBOA, NAIS, and various other school affiliated associations. • Review journal entries and adjust as needed. • Review and approve all building/maintenance/IT contracts for the school in excess of $5,000. • Review and approve with Head of School all purchases in excess of $10,000 (vehicles, furniture, etc.). • Lead Yearly Financial Audit working closely with outside Auditing Firm. • Participate in Yearly 403 Audit. • Provide 990 reporting information to the Auditors and ensuring of timely 990 filing. • Partner with Insurance Broker for yearly renewals (Property, Auto, Cyber, etc.). • Partner with our local banks and oversee all accounts. • Administer Petty Cash/Student Allowances and Student Accounts.
Human Resources Management:
• Recruits for all new employees and leads the hiring process. • Develop faculty and staff yearly contracts. • Develop and maintain staff employee handbooks. • Interprets and apply federal and state employee law. • Manage employee benefit program and communication. • Reviews semi-monthly payroll for accuracy. • Reviews weekly invoices and approve weekly amounts. • Oversees Workers Compensation claims. • Participates in unemployment hearings when necessary.
About West Nottingham Academy:
Established in 1744, West Nottingham Academy is the oldest boarding school in the United States. We are a 9-12 grade coeducational boarding and day school located in Maryland near the picturesque Chesapeake Bay, an hour’s drive from either Philadelphia or Baltimore. Our mission is to inspire and educate students to become socially aware leaders and innovators, who positively impact their communities around the world.
West Nottingham Academy’s Diversity Statement:
We, as a community of learners, welcome and value diversity and what it adds to a learning environment. Every individual of the West Nottingham Academy community brings an intricate combination of cultural traditions, personal and family beliefs, and life experiences. As a historically inclusive Academy, West Nottingham respects and supports the ethical and educational importance of a multicultural curriculum and co-curricular program in accordance with its mission statement and core values.