High Point Academy is seeking an engaging, highly organized and collaborative Admissions and Business Office Associate. Together with the Director of Admissions and the Chief Financial and Operations Officer this person is responsible for key functions in the admissions and business offices.
Coordinates with Admissions Director the day-to-day functions of admissions office with primary responsibility of InResonance-Sandbox database (Filemaker based product)
Assists with all admissions events and prepares all communications for new families
Responsible for data entry and application processing, including the ongoing management and integrity of the database, ensuring the data is accurate, current and consistent across systems
Maintains enrollment and re-enrollment numbers, tracks statistics, generates reports for Admissions office
Creates contracts and materials for all new families and manages the re-enrollment process through School Forms Online
Inputs all student charges, adjustments, and payment plan into student billing database Smart Tuition (ST).
Process deposits, including donations through desktop check scanner and record in QuickBooks (QB) and ST for student related deposits
Experience, Education, Knowledge, Skills and Abilities:
Has prior experience in an independent, charter or public school with a proven track record
Excellent written and communication skills
Meticulous attention to detail
Strong organizational skills demonstrating ability to simultaneously manage multiple constituencies and deadlines
Minimum of Bachelor’s and one to three years experience with admissions, business, or related experience
Positive, flexible, upbeat attitude
A friendly, gracious, professional manner and outlook
Intermediate skill level with Word, Excel, Google Docs.
Experience with Ravenna, Quickbooks, SmartTuition, InResonance-Sandbox a plus
The school offers competitive compensation based on prior experience and position requirements. Comprehensive benefits are provided. HPA is an Equal Opportunity Employer.
This position is a full time, 12-month staff position beginning in the fall 2021 reporting to the Director of Admissions and the Chief Financial and Operations Officer. Please submit a cover letter and resume to Kristin Haines firstname.lastname@example.org and Debra Daniels email@example.com
About High Point Academy:
High Point Academy, a K-8 independent school is nestled in the foothills of Pasadena, CA
About High Point Academy
High Point Academy is a kindergarten-8th grade independent school nestled in the foothills of Pasadena, California. Our mission is dedicated to awakening the joy of learning in each student to reach his/her fullest potential in a close-knit, nurturing, collaborative and stimulating community.