Golda Och Academy, a premier PK – 12th grade private Jewish Day School with 150 employees, is seeking a strategic and tactical HR expert to manage all aspects of the Employee Experience. This newly created position will report directly to the CFO/COO and manage the employee lifecycle from recruitment to retirement (with one direct report).
Talent Acquisition and Onboarding
Manage the new employee recruitment process: working with hiring managers to place ads, screen resumes and make employment offers.
Working collaboratively with Deans of Faculty and Principals, develop and maintain performance management system.
Oversee the screening and onboarding process for new employees.
Demonstrate depth of understanding with school benefits programs and provide guidance to all employees requiring benefits support or clarification. Update, manage and distribute employment packets and Employee Handbook.
Maintain Employee Handbook for the School and recommend changes to Administrative Team.
Develop/edit/update job descriptions for all employees. Complete periodic job description audit and reclassify employees as appropriate under the Fair Labor Standards Act.
Ensure compliance with federal and state statutes/laws such as FMLA, ADA, Sexual Harassment, OSHA, Worker’s Compensation, Title VII, and ERISA.
Counsel employees regarding disciplinary problems and provide mediation when necessary.
Manage employee concerns and complaints filed regarding school policies (ie harassment, discrimination etc).
Manage employee separation process, including exit interview and offboarding.
Coordinate all employee leave tracking procedures, and ensure compliance with all applicable statutes/regulations (FMLA, NJFMLA, NJFLI)
Provide training for department heads and team leaders on various HR topics including interviewing skills, performance reviews and employee coaching.
Coordinate employee training programs, including Sexual Harassment Prevention, Mandatory Reporting, and other required programs for all employees.
Manage Worker’s Compensation program (point person for claims, follow-up, etc.)
Manage and coordinate benefit programs (Health, Dental, 403(b) Retirement Plan, STD, LTD, Life/AD&D and COBRA) for employees, serving as the primary interface with the benefit providers and brokers.
Coordinate 403(b) retirement program including employee enrollment and interfacing with vendor. Perform quarterly review, analysis and reconciliation to ensure employee and employer matching contributions are accurate, in collaboration with Director of Business Operations. Prepare reports, collect information for and work closely with independent auditors to complete the annual plan audit and Form 5500 submission.
Ensure benefits plans comply with applicable laws/statutes (HIPPA, ERISA and IRS guidelines).
Assist in evaluation, selection and implementation of benefit programs along with the development of employee benefits budgets in collaboration with CFO.
Prepare/edit Summary Plan Descriptions as needed for plan changes and legal compliance.
Manage annual open enrollment for all applicable benefit plans.
Schedule, prepare and gather information for the annual workers comp insurance audit.
Regularly review human resource systems, controls and filing compliance with Chief Financial Officer. Undertake any compliance related tasks necessary to keep employee files up to date, and to securely archive inactive records.
Oversee the management and preparation of the semi-monthly payroll including enrollment and termination, tracking absences, processing timesheets for hourly employees, compilation and submission of HSA and 403(b) contributions and employment changes and issues related to payroll tax withholding, COBRA, FMLA, 3rd party disability, garnishments and unemployment.
Maintain HR system/payroll database with earning updates and status changes.
Ensure the preparation and distribution of all year-end tax reports including W-2’s,1099’s, ACA 1095’s, etc..
This is a full time (12 month) position.
Position is salaried and exempt from overtime
BS Degree in Human Resources, Business Administration or related field and/or relevant experience working in the HR office of an independent school.
PHR Certification preferred.
Minimum of five years of experience in payroll management and processing, benefits administration, and basic human resource management.
Strong analytical & computation skills and high proficiency with technology including Excel, Word, accounting software and payroll software.
Ability to communicate, solve problems, and work effectively in a service-oriented manner with all members of the school community.
High level of interpersonal skills to handle sensitive and confidential situations and information.
Ability to maintain all employee information with absolute confidentiality.
Ability to plan, organize and carry out assignments with minimal direction.
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