Reporting to the Director of Academic Administration and Finance (DAAF), the incumbent exercises primary responsibility for the department's administrative and programmatic budgets; instructional and personnel expenses; all department accounts, and for FDS reconciliation.
Advises the Chair and DAAF as to historical levels of spending, prepares monthly reports and manages department budgets and monitors expenditures for compliance with University and federal policies and regulations.
Provides budget and administrative support to principal investigators, faculty, and other administrators during grant proposal preparation and acts as a liaison to the CU Office of Sponsored Project Administration (SPA) and Sponsored Project Finance (SPF) concerning grants, gifts, and contracts; tracks grants, gifts and contracts and their reporting deadlines; and produces timely reports and certifications.
Resolves financial problems and prevents overdrafts; manages account reconciliation; and has Departmental Authorization Function (DAF) signature authority, including but not limited to FFE, ARC, Budget Tool, Concur, PAC, Labor Accounting, and P-Card.
Supervises administration of faculty research accounts; processes all adjunct faculty, research, staff, and student teaching and research appointments.
Supervises faculty, visiting scholar and research personnel immigration and visa processing; and allocates and approves payroll for casual and work study employees. He/she oversees a full-time Administrative Assistant.
Works closely with the Office of the Executive Vice President for Arts and Sciences to perform fiscal year-end closing; and performs other duties as required.
Bachelor's degree or its equivalent, and two years of related experience.
Previous work experience in a university setting preferred.
Knowledge of university systems and procedures preferred.
Experience with electronic funds management preferred.
Strong communication interpersonal, and organizational skills required.
Initiative, discretion, tact, and ability to establish priorities required.
Ability to work under pressure without supervision required.
Computer literacy with proficiency in Excel and the ability to acquire skills of the University's financial and personnel systems.
Attention to detail and the ability to understand and clearly present financial information.
Work experience with financial responsibility.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 515634
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.