Located in Encino, CA, Westmark School is a creative and supportive college preparatory school grades 2-12 dedicated to educating, empowering, and celebrating students with distinct learning styles, providing the tools necessary to achieve achieve successful and fulfilling futures. The visionary Head of School, Claudia Koochek is an accomplished leader in LD education nationwide.
The Executive Assistant to the Head of School is an integral part of the Head of School’s office who supports the Head’s leadership role and provides a full range of administrative and operational tasks to maintain an effective and well-organized office. The Executive Assistant is accessible, approachable, and welcoming, managing confidential situations with discretion, respect, and sensitivity. The Executive Assistant embodies and communicates the school’s mission and core values ensuring that the Head of School and Westmark School are represented in a professional, hospitable, and responsive manner.
Essential Functions and Responsibilities
Manages and supports the Head’s daily operations of the school, short and long-term goals, and institutional projects;
Maintains the daily schedule for the Head of School and coordinates meetings, conferences and travel arrangements;
Manages the School’s master/facilities calendars;
Manages communication with the Board of Trustees and executive and standing committees with regards to Board/committee meetings, agenda, presentations and Oversees the online Board portal and archives;
Prepares the agenda, attends, and provides minutes for weekly executive administrative meetings;
Supports Human Resources by assisting in the preparation of job descriptions, candidate feedback surveys, job postings, scheduling interviews and arranging travel for candidates, as needed;
Coordinates facilities event requests with the Director of Facilities, and others;
Coordinates hospitality and meals for various Board and school functions;
Provides front office coverage, as needed;
Takes an active part in the life of the school by attending events, contributing to their success, and taking a genuine interest in the teaching and learning that occurs;
Represents the Head of School’s best interests and perspective in interactions and meetings with faculty, staff, parents, students, visitors and v Assists by advancing discussions and issues, paving the way for appropriate action by the Head of School;
Prepares memos and correspondence to key stakeholders and employees on behalf of the Head of School;
Takes the initiative and uses technology to promote the office of the Head of School proactively;
Maintains strict confidentiality, uses good judgement and acts with sensitivity in regards to school matters; and
Additional responsibilities, as assigned.
Bachelor’s Degree or equivalent knowledge and experience and 3-5+ years of experience performing similar responsibilities, preferably in a fast-paced school environment.
Excellent work ethic and calm demeanor.
Well-developed interpersonal, organizational, communication and presentation skills required.
Must work efficiently and effectively - detail oriented with excellent writing and editing skills.
Proficiency with technology including MS Office suite - Word, Excel, PowerPoint, Google suite, calendaring.
Our ideal candidate possesses excellent interpersonal and organizational skills, as well as the ability to anticipate the needs of the Head of School and who takes initiative to make the work of the Head of School, Board of Trustees and Executive Administrative team efficient and effective.
To apply, please email a letter of interest and your resume to:
Attn: Claudia Koochek, Head of School
Westmark School is an equal opportunity employer and makes employment decisions on the basis of merit and job performance. School policy prohibits discrimination based on race, color, creed, gender, gender identity or expression, religion, marital status, age, national origin or ancestry, physical or mental disability, medical conditions (including genetic characteristics or information), sexual orientation, or any other consideration made unlawful by federal, state, and local laws.
Westmark School is a creative and supportive college preparatory school dedicated to educating, empowering, and celebrating students with distinct learning styles, providing the tools necessary to achieve successful and fulfilling futures.
Located in Encino, CA, Westmark offers competitive salaries and comprehensive employee benefits. We seek talented professionals who are committed to excellence.