Under the direction and supervision of the Assistant Head of School for Enrollment Management and Student Success, the Admissions Coordinator provides a key role to oversee effective outreach and stewardship of prospective families, and to oversee ongoing refinement and use of the Gann admissions database. The coordinator will demonstrate a high level of discretion, judgment, and strategy in developing components of the Gann admissions program and in advising other members of the team accordingly. The coordinator will serve as key member of the team on items including but not limited to data management and analysis, ongoing content-based contact with prospective students, and select admissions events.
This position is a key element to the success of the Gann Academy admissions efforts and will be the champion of operational excellence for the Admissions team.
This is a 12-month, full-time, in-person position, and will report to the Assistant Head of School for Enrollment Management and Student Success. The salary range is $44,000 and $48,000 annually, depending on experience.
Gann Academy is committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe the inclusion of diverse perspectives will improve our work and produce better societal and learning outcomes for all. All employees participate in this commitment whether internally, in building a welcoming workplace culture and /or externally, in ensuring inclusive engagement with families, donors, vendors, allies, and others.
Serve as point person for prospective families, from first inquiry call or email through matriculation. This will begin with planning the family’s visit with the Admissions team and Gann-wide calendar, determining additional appropriate Gann faculty to participate in the tour and interview, and working directly with the family upon arrival to the visit.
Maintain online inquiry and application process. Determine necessary required content and develop user interface, manage school-wide use of online portal and be sole contact for families during application filing and completion. Develop standing policy and protocols, while also using family and process knowledge to stray from established policies when appropriate.
Collaborate with team on planning efforts for Gann Admissions events including budgeting oversight, securing outside vendors, training parent and student volunteers, and booking locations and refreshments.
Update and present weekly prospective student activity reports on admissions activities for senior leaders and for Gann Trustees.
Compose, proof, and type a variety of forms, letters, lists, reports, spreadsheets, applications, bulletins, files, folders, and other materials as requested.
Maintain confidential and positive working relationships with administrators, faculty, staff, students, parents, Board members and donors in accordance with the Director’s strategic and management goals.
Provide general clerical support as part of the Gann Administrative team, including answering telephone calls and email; greeting visitors and providing information and assistance to callers, visitors, donors, Board members, students, parents, and faculty and staff; and providing front desk coverage as needed.
Maintain visitor waiting room in a neat and welcoming manner, stocked with appropriate and current admissions materials.
Other duties as assigned.
The above responsibilities are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
COMPETENCIES AND SKILLS
Bachelor’s Degree preferred
Two years of admissions experience preferred
Goal-oriented, high-performing, committed to excellence
Ability to work effectively with wide range of people— students, parents, faculty, staff, Board members, and community members
Interest in working collaboratively with team of Admissions and Marketing professionals
Excellent interpersonal skills, customer service skills, phone and email and etiquette as related to content of and response time
Understanding of sales cycles and customer service
A high degree of organization and attention to detail
Ability to work independently and effectively in a changing, fast-paced environment
Excited to learn new skills and techniques related to this evolving role
Possesses strong computer skills in MS Office Suite: Excel, Word, PowerPoint, etc.; fluent with web-based communication and technology
Possesses excellent skills in written and oral communication, logistics management, program organization
Ability to prioritize a number of projects, assimilating information with accuracy and consistent attention to detail and meet schedules and deadlines
Proven track record of CRM database management
Understanding of needs for confidentiality and flexibility when managing external relationships
Self-starter with ability to make thoughtful decisions quickly
About Gann Academy
Gann Academy is an independent high school (grades 9 - 12) in Waltham, MA, serving students from the Greater Boston area. The mission of Gann Academy is to educate, to inspire, and to empower intellectually confident, passionately engaged, ethically responsible Jews who, through critical thinking and the contribution of their unique voices, will create a vibrant Jewish future and build a better world where human dignity will flourish.
Central to a Gann education is our commitment that all students in our school will have adults who know them well and care about their growth and development, not only as scholars but as unique individuals. Gann’s outstanding faculty sharpens our students’ intellects, challenging them to become both analytical as well as creative, out-of-the-box thinkers.
Gann’s curriculum is broad and deep and includes courses from introductory to advanced in the humanities, arts, sciences and Jewish Studies. Classes are discussion based and emphasize critical thinking and analysis. At Gann, excellence is not measured in a grade or score, but in the achievement and satisfaction that come from thoughtful work, intellectual growth and the willingness to embr...ace real academic challenges.
From weekly assemblies to arts to sports to clubs to social activities and student organizations, a Gann education includes a wealth of extracurricular and creative opportunities to explore new passions and discover new talents. These activities extend classroom learning, encourage students to develop new skills such as collaboration and leadership, and inspire their compassion and curiosity.
Gann Academy seeks employees who will not only be highly skilled experts in their fields, but who will embrace the school's culture and be active members of our community. Gann offers attractive career paths and professional challenges within a welcoming and energetic school community. We are proud of our competitive salary and benefits package and our extensive professional development program.
Gann Academy is committed to a policy of nondiscrimination and equal opportunity for all employees without regard to race, color, religion, nationality, ethnic origin, age, gender, sexual orientation, or physical disability.