This is a full-time, non-exempt position within the Lower School reporting to the Head of Lower School.
Work closely with the Head of the Lower School including supporting communication with families and colleagues, and organizing and managing the Head of Lower School's calendar, emails, and correspondences
Manage the Lower School calendar, complete requisitions, ensure accountability for all classroom, grade level, divisional and family events, and field trips, and work with the All-School Calendar Committee to maintain alignment across the school
Manage internal communications and schedule meetings as needed with Lower School Administration and colleagues
Manage Lower School budgets including ordering all supplies, completing state orders, owning and maintaining all budget-related records
Manage classroom coverage issues including tracking colleague time off requests and absences, and maintaining substitute lists, employment of substitutes, and working with the business office and Human Resources ensuring all paperwork is complete and up to date
Manage the logistics for prospective student admissions visits in partnership with the Lower School Director of Admissions
Manage implementation of all safety protocols in Lower School in partnership with Physical Plant
Manage the logistics during the hiring process in Lower School and support the onboarding of new Lower School colleagues
Organize and manage Lower School duties
Work in close partnership with the other divisions, departments (Communications, Physical plant, Development, Technology, Athletics), and Office of the Head of School as needed
Support mailings, external communications, daily community, and classroom-related projects for Lower School faculty
Serve as a school ambassador with families, and work with and support families as needed
Help support front desk
Distribute divisional mail and schoolwide communications within the division
The successful candidate must...
demonstrate maturity, collegiality, flexibility, humor, commitment to positive growth;
work collaboratively, build relationships and make connections with children, families, and colleagues;
have a Bachelor's degree;
possess excellent speaking and writing skills
possess strong organizational skills and be detail-oriented
experience with Blackbaud, Microsoft Outlook and word programs, Google Drive
ability to work flexible hours, as needed, to send communications, etc.
The ideal candidate will...
knowledge and/or training in cultural competency
experience in a school setting
possess an advanced degree
In addition to this position, Shipley seeks talented new colleagues across a host of full- and part-time positions ranging from teaching, to coach, to staff support. Go to shipleyschool.org/about/employment to learn more.
Shipley and Its Commitment to Equity
The Shipley School, founded in 1894, is a co-educational, college preparatory, independent day school currently enrolling approximately 800 students in grades Pre-K through 12. Located in the western suburbs of Philadelphia, the school is committed to educational excellence and dedicated to developing in each student a love of learning and compassionate participation in the world.
The Shipley School is committed to equal employment opportunities for all individuals. The school will make all employment decisions for employees and applicants without unlawful discrimination as to race, color, religion, sex, sexual orientation, national origin, citizenship, disability, pregnancy, age, marital status, military or veteran status, gender identity and expression, creed, genetic predisposition, victim of domestic violence or any other basis protected by law.
How to apply
Interested candidates should complete the online application. Cover letter and Resume should be uploaded in the resume section of the application. Applications received missing supporting documents will receive less consideration. No phone calls, please.