The Business Manager will, under the direction of the Chief of Staff for the Irving Institute for Cancer Dynamics, manage the preparation of Institute budget documents, execute daily financial transactions at the Institute level (such as accounts payable and receivable; purchase order requisitions), assist in the preparation and completion of grants, and support the HR needs of the Institute. The incumbent is responsible for knowing and adhering to all University financial policies and systems; complying with internal audit, government, and private agency regulations on financial disbursements; and providing analytic and problem-solving support in regards to all matters of financial planning for the Irving Institute for Cancer Dynamics.
Execute necessary financial planning and processing in support of the needs of the Irving Institute for Cancer Dynamics.
Maintain all relevant financial records for the Institute. Provide ongoing reporting that reflects the Instituteâ€™s utilization of its various financial resources (endowment income, grants, and gifts) and ensure compliance (internally and with all relevant parties and external institutions) in all associated spending.
Execute monthly, quarterly, and annual financial closing processes, ensuring accuracy and timeliness of transactions and reports. Collaborate with Accounts Payable, Office of the Treasurer, and Purchasing.
Create internal financial reports and analyze budget vs. actual reports for accounts. Identify significant variances and make corrective action recommendations.
Manage all matters related to Accounts Payable: Process the payment of bills for office expenditures, reimbursements, cash deposits, and internal transfers. Set up direct deposits, wire transfers, and manage vendor maintenance.
Manage all procurement processing, maintain contracts, and keep detailed and accurate documentation. Work with Purchasing and service providers on procurement agreements, representing the department in negotiations with vendors. Partner with Purchasing and General Counsel on consultant contracts, and ensure contract compliance.
Prepare and manage pre-award and post-award grants for PIs and researchers of the Institute, including review of budgets and allocations on expenditures on various grant accounts. Ensure that all project reporting activities on grants are fulfilled.
Complete grant budgets independently when necessary to meet time-sensitive grant filing deadlines.
Serve as financial liaison between the Irving Institute for Cancer Dynamics, PIs, granting agencies, sponsored projects, sponsored project finance, and other affiliated departments and institutions.
Work closely with Chief of Staff to prepare and submit the Instituteâ€™s annual operating budget
Assist with Human Resources duties as needed, working closely with the Chief of Staff and CUHR on recruitment, on boarding, off boarding, salary allocation, effort reporting, payroll processing, visa processing and all associated paperwork and documentation for employees of the Institute.
Maintain familiarity with policies, procedures, and best practices for grants, financial management, and other topics relevant to position.
Additional duties as assigned.
Bachelor's degree or its equivalent required. Minimum of three years of related experience.
Additional Position-Specific Qualifications:
Demonstrated financial experience in budgeting, accounting, and compliance. Strong verbal, written, and interpersonal skills. Strong customer service focus, superior detail-orientation and excellent organizational skills. Ability to work independently, coordinate multiple projects with competing priorities, and meet deadlines for short-term, long-term, and ad-hoc assignments. Must exercise good judgment, exhibit discretion, and adhere to confidentiality requirements. Ability to work as a team player in a fast-paced environment is required. Excellent computer skills, including advanced knowledge of the Microsoft Office family, are required.
Experience with financial management of pre- and post-grant awards procedures and process in a large and highly complex organization. Familiarity with endowment and gift-funded initiatives. Knowledge of federal, state, and University policies and regulations regarding the receipt and administration of grants and contracts. Familiarity with the Universityâ€™s complex system modules such as RASCAL, ARC, FDS and Budget Tool.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 514683
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