General Function and Support: The Assistant Director of the Stuart Fund and Alumnae Engagement manages all aspects of the Stuart Fund and alumnae engagement program including engagement and solicitation of current and past parents, alumnae, grandparents and friends. The Assistant Director also manages volunteer solicitors through the Stuart Fund cabinet. In addition, s/he will collaborate with other development and leadership staff in designing engagement strategies that promote the mission of the School and invite lifelong engagement of our alumnae. Working closely with colleagues in Advancement, Admissions and Academic Divisions, the Assistant Director will ensure growing and meaningful participation from current students and alumnae in the Stuart Fund, publications, Board leadership and with our students.
All members of the Stuart administration, faculty and staff are expected to work together to create an educational environment where the Goals and Criteria of the Sacred Heart are lived and where all are committed to educate to:
A personal and active faith in God
A deep respect for intellectual values
A social awareness which impels to action
The building of community as a Christian value
Personal growth in an atmosphere of wise freedom
Reports to: Associate Director of Leadership Giving
FTE: Full-time, 12 months
Develops and manages all aspects of annual plan for soliciting current and past parents, grandparents, faculty and staff, alumnae, and friends for the Stuart Fund including Stuart Fund Cabinet, reunion giving committee through a robust multi-channel giving programing including face-to-face solicitation, peer-to-peer fundraising, direct mail, e-philanthropy and cultivation events.
Identifies, recruits and leads cadre of Stuart Fund Cabinet volunteers who actively engage in solicitation of community members for the Stuart Fund; Oversees all cabinet meetings and provides volunteers with tools and resources to support Stuart Fund goals.
Establishes annual calendar of solicitations to include direct mailings, peer-to-peer outreach, crowdfunding and publication enclosures, utilizing historical data and trends.
Develops and oversees student philanthropy program at Stuart.
Monitors and manages the Stuart Fund expenses and revenue.
Provides ongoing and targeted evaluation and analysis of reports to meet goals.
Composes written documents, brochures and other collateral as needed.
Collaborates with the Director of Institutional Advancement and Associate Director of Leadership Giving and to facilitate integrated approaches to cultivation, solicitation, and stewardship of major gift prospects.
Navigates Raiser’s Edge Database to generate reports, analyze data and trends and to record meaningful constituent engagement.
Develop and execute an annual calendar of engagement and mentorship activities.
Establishes a robust reunion engagement and giving program, increasing dollar and donor participation.
Identify and develop creative digital, virtual and in-person opportunities and programs to foster alumnae connections.
Plan and execute Alumnae Weekend. Monitor its success and consistently strive to increase attendance and the benefits of attendance for the participants.
Collaborates with the Associate Director of Leadership Giving in providing administrative support to the Alumnae Board.
Plan and implement regional or local events as appropriate including to StuartFest Alumnae Games, Christmas Eve Mass, Annual Christmas Party, Little Christmas, 100 Days, Alumnae Induction, Alumnae Day, Thanks-a-latte and regional and affinity gatherings and programs
Partners with the Associate Director of Communications in developing effective contact with alumnae through social networking tools, including but not limited to Facebook, LinkedIn, Twitter, Youtube, and the Stuart website. Responsible for all e-communications to alumnae.
Collaborates with key academic units and programs including the Director of the National Center for Girls’ Leadership at Stuart, Director of Diversity Equity and Inclusion and academic leadership to support mentorship and facilitate student to alumnae connections including events and programming.
Oversees the development and maintenance of the Alumnae Gallery including the Barbara Boggs Sigmund Award and Athletic Hall of Fame (in partnership with Department of Athletics).
Writes, develops and disseminates alumnae communications including quarterly alumnae newsletter, class communications and important announcements.
Maintains records of alumnae updates, milestones and celebrations to be shared in communications.
Develops and updates alumnae webpages including alumnae profiles.
Coordinate connections with the Society of the Sacred Heart Alumnae Association.
Drafts acknowledgement and stewardship letters for gifts to the Stuart Fund.
Develops engaging stewardship practices through annual reports, impact reports and events to deepen donor connection.
Oversees and executes annual Founders Reception and Sophie Dinner.
Prepares stewardship materials and copy for annual report.
Plans, prepares and participates in development events as appropriate.
Utilizes WealthEngine to compile and rate prospect research.
Attends development and non-development events in order to cultivate constituent relationships.
Other duties as assigned by the Associate, Director of Institutional Advancement and Head of School.
The Assistant Director shall possess the following qualities and qualification:
Must possess excellent writing, interpersonal, and verbal skills with the capacity to deal with the School community with poise and kindness.
Graduation from an accredited college or university with a Bachelor’s degree.
A minimum of three years of experience in development, alumnae engagement or non-profit management. Direct experience with fundraising is preferred.
Experience managing staff or volunteers.
Must be proficient in Microsoft Office Applications, including: Outlook, Word, Excel, PowerPoint, Google tools.
Knowledge of Raiser’s Edge donor management system or crowd-funding platforms helpful.
Must be able to work in a fast-paced environment with changing priorities.
Must possess the ability to work independently as part of a small, close-knit team.
Willingness to work nights and weekends as required.
This position requires employees to work on-site with some off-campus work required.
The ability to lift 25 pounds
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Diversity and Inclusion
An Equal Opportunity Employer, Stuart seeks candidates who will add to the diversity of our school community and candidates who demonstrate skills in advancement and leadership practices, and a dedication to working in a diverse community. The school seeks candidates who:
Communicate effectively with diverse populations
Create an inclusive work and community environment
Engage in professional development opportunities to further develop inclusive teaching and leadership practices