Rutgers, The State University of New Jersey, is seeking a Business Manager III for the Waksman Institute of Microbiology. Reporting to the Executive Director for Administration, the position provides a variety of business services such as budget, accounting, grant administration, and finance. May also provide overall administrative coordination of purchasing, academic support, and policy interpretation within a research unit. The Business Manger III analyzes and reviews financial data, prepares financial statements and reports for both internal and external purposes, and resolves a diverse range of problems consistent with an understanding of mission, vision, role, and goals of the business unit and consistent with a comprehensive understanding of accounting in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulations, and university policies and procedures. Interprets, communicates, and implements policies and practices to meet the needs of a diverse client population. Works independently, with broadly defined work objectives, and limited review of overall results. The position performs professional work requiring specialized to general knowledge in one or more fields of accounting/finance and a solid understanding and application of concepts, theories, principles, practices, regulations, terminology, and applied bases in area of specialization. This position will also track award expenditures, track effort certification for accuracy, and manage project account close-outs.
Among the key duties of this position are the following:
Regularly analyzes data and prepares monthly and/or quarterly reports related to assigned accounts and general financial data for the Directors to assist in management of departmental financial assets and coordination and tracking of commitments to/from various units.
Grant accounting functions, grant and salary budgeting, and purchasing.
Reviews and approves requisitions; travel and business expense reports (TABERs), cost transfer/JE's, Payroll, HR activities such as new hires, reappointments, employee charging instructions, salary reallocation forms for approval.
Manages salary funding sources for faculty, researchers, postdocs, graduate students, staff, and other labor. Request updating charging instructions as needed. Prepare SWRJ if needed.
Reviews and approve time report for overtime and extra pay, non-benefit wages, and work-study wages for the Institute.
Assist with Pre-Awards activities such as Proposal Budget, RAPSS processing (as backup) and review if policies as proposals relate to Post Award expenditures
Monitors financial activity, tracks revenue and/or funding, and ensures fiscal compliance of expenditures against Institute accounts such as grant accounts, Faculty fund accounts, Gift Accounts, and operating accounts.
Responsible for creation of new projects as needed
Assist the PI with continuations and no cost extension for the grants
Troubleshoots and resolves related accounting and processing problems. Prepare cost transfer as needed for the assign projects
Identifies risks and safeguards
Serves as first-contact with DGCA, ORSP, and Disbursement on grant-related matters.
Coordinates and oversees all grant close-outs and ensures timely effort reporting. Work closely with PI for completion of their effort certification.
Ensures funding availability and University, project, and agency compliance.
Assists with response to audits and other reviews.
Receives and processes Internal Purchase Order(IPO) for Waksman Services provided to Internal Rutgers Department through Marketplace. Create the system invoice to have funds transfer to General Ledger. Notify Budget Analyst to process a GL to Project cost transfer for IPO.
Provides authorization and submit forms to access Travel Reporting system
Assigned as main Institute Financial Approver
Minimum Education and Experience:
Bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices.
A minimum of five (5) years of relevant professional experience in a financial/accounting function.
Required Knowledge, Skills, and Abilities:
Excellent communication skills, and computer literacy.
Prior experience supporting grants and/or sponsored programs in an academic or non-profit research environment.
Software will include Cornerstone, Discoverer, and MS Office Suite, HCM Peoplesoft, Tableau, Oracle
Physical Demands and Work Environment:
Work environment is busy with activity of students, faculty and staff.
This position must manage competing priorities while attending to regular inquiries and problem resolution in a hectic work environment as variable challenges present demands on a daily basis.
Ability to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.
Sitting for extended period of time
Walking and standing for prolonged periods
Lifting, carrying, pushing, pulling 35 pounds
Posting Number: 21ST1015
Location: Busch (RU-New Brunswick)
Internal Number: 131023
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.