As Columbia's technology transfer office, Columbia Technology Ventures has three primary missions:
To facilitate the translation of academic research into practical applications, for the benefit of society on a local, national and global basis
To support the research of Columbia faculty by generating funding for the University and facilitating partnerships with industry where appropriate
To educate and serve as a resource for the Columbia community on matters relating to entrepreneurship, intellectual property, and technology commercialization
As such, CTV's day-to-day objectives are to commercialize the intellectual property being developed by Columbia's researchers, either by completing licensing deals or via new company formation. In addition, CTV supports faculty on industry sponsored research agreements, material transfer agreements, and all other agreements related to Columbia's intellectual property.
CTV at Columbia University is considered one of the leading technology transfer offices in the world, with over 300 invention disclosures from faculty annually, as well as ~70 license & option agreements, ~100 sponsored research agreements, and over 1300 material transfer & confidentiality agreements. CTV employs 40+ full-time and 30 part-time staff across two campuses in New York City. More information is available at www.techventures.columbia.edu.
CTV is advertising for a Senior Business Manager, Accounts Receivable to work as part of our Finance & Administration team. The F&A team has the responsibility for ensuring the efficient and effective execution of our various financial and administrative operations, including accounts receivable for license and legal reimbursement revenue, account reconciliations, distribution of revenue received, accounts payable, budget management, IT, data management, projections, payroll, cash management, human resources, and facilities management. This role focuses on managing the accounts receivable function, with several additional duties in Finance & Administration.
The Senior Business Manager, Accounts Receivable will report directly to the Senior Director of Finance & Administration, but will also work frequently with the rest of the Finance & Administration team, as well as other areas within CTV and Columbia University.
Maintain the accounts receivable function and license and legal revenue projections, including direct supervision of two full-time officers, and assist the Senior Director with all financial operations and reporting for the technology transfer office, including:
Oversee the invoicing, tracking, receipting, recording and reporting for all CTV license, legal, and accelerator program accounts receivable, including: analyzing royalty statements; interpreting agreement terms; tracking milestones; approving general journal entries and internal transfers; regularly reconciling all revenue accounts between various financial databases; monitoring all receivables and liabilities activity; producing regular financial analyses and reporting; liaising with licensees and internal parties to resolve receivables issues; and coordinating with internal and external parties to manage collection efforts.
Manage the recording, tracking and analyses of patent prosecution and litigation expenses in the CTV database; reconciling these with the University financial system; and working with OGC & the Data Manager to continually maintain the integrity of the related data in the database.
Work with the CTV Fellows group and the Senior Director to create and monitor projections for various streams of license revenues and legal reimbursements, including: analyzing historical trends; reviewing market analyses; gathering data directly from licensees; working with licensing officers and in-house counsel; and constructing various forecast models.
Coordinate with the Senior Director and Associate Director to ensure the timely and accurate reporting to senior management for quarterly closes and quarterly budget updates.
Assist the Senior Director with the management of CTV's equity portfolio, including: the regular valuation and reconciliation of holdings; recording new issuances, transfers and liquidations; monitoring potential opportunities; liaising with IMC and OGC to comply with federal reporting requirements; working with Research Compliance re: potential ICOI issues; and coordinating the timely recording of all related financial transactions in the University accounting system.
Act as administrator for the financial module of the technology tracking system, including required reconciliations with the University accounting system(s), monitoring integrating systems, approving all data feeds, managing the recording of agreement terms, and working with various internal Columbia parties to ensure continued process flows.
Work with external auditors and the Patent & Licensing group at OGC to coordinate audits of licensees and manage the annual compliance campaign to ensure outside companies and institutions are properly adhering to agreement terms and meeting financial obligations.
Track and report on CTV startup companies, work with Marketing to maintain contacts at these companies and coordinate providing these licensees with annual projections of legal expenses.
Monitor the current pipeline of University technologies for products in various stages of development/trials, manage a database of agreement terms, and produce all related reporting as required.
Work with the Licensing Officers on deal term structuring and financial modeling.
Facilitate completion of all tax form requests from licensees and coordinate with the University Tax Department on all related tax reporting requirements.
Routinely develop and conduct in-depth reports to analyze historical trends, as well as isolating and explaining variances in license revenues and legal reimbursements.
Provide financial data for State and Federal government compliance reporting.
Participate in special projects and duties as required.
Bachelor's degree or its equivalent is required, preferably in accounting or finance.
Minimum of four years related experience required.
Knowledge of fundamental accounting concepts required, including excellent analytical skills and a working knowledge of generally accepted accounting principles.
Must have excellent organizational skills and be extremely detail-oriented.
Must have strong communications skills and the ability to work in a fast-paced, high volume environment.
Must be able to work well with all levels of management, have a passion for excellent customer service, and a commitment to exceptional quality.
Strong computer skills, with at least Intermediate level Excel skills required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513610
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.