The purpose of this position is to assist the Director in overseeing and administering the fiscal, office operations, human resource, academic, data management, and program responsibilities of the Early Learning Center for Research and Practice (ELC). As delegated by the Director, this position carries full signature authority for specific fiscal and human resource related matters of the department. The breadth of responsibilities is such that decisions made by this position can have far-reaching and long-term impact on the continued success of the Center by affecting its ability to strategically plan, to meet fiscal objectives, to maintain fiscal and administrative integrity, to promote a meaningful working relationship with both internal and external constituencies, to support and assist mentoring teachers, faculty and staff with all areas of the mission of the program, to acquire and report information and data associated with academic and research programs, and to comply with relevant federal and state regulations and statutes, and university policies and procedures.
Duties and Responsibilities include:
Approving financial/accounting transactions at Center level.
Preparing annual budgets for department.
Representing the ELC at budget hearings, meetings, etc.
Management and oversight of all accounts including endowed and non-endowed gift accounts, income accounts, and research accounts.
Evaluating all accounts to determine need for fiscal year carryover.
Management and oversight of revenue and expenses.
Supervising and coordinating accounting activities of the Department.
Serving as financial policies/procedures resource.
Originating and sending correspondence associated with financial matters.
Maintaining accuracy of all financial files and records.
Solving a wide-range of financial/business-related problems.
Human Resource Management
Approving all personnel actions for staff & students within the Department, both signatory and electronic.
In conjunction with Director, conducting searches to fill vacancies.
Supervising administrative staff, assigning responsibilities while ensuring a balanced workload and cross-training opportunities.
Coordinating staff schedules for administrative staff; approving leave and planning for reception coverage as needed.
Conducting performance evaluations for direct reports, setting goals, and implementing corrective action when warranted.
Writing/developing position descriptions.
Coordinating and tracking Graduate Assistantship position assignments.
Providing and implementing solutions to HR-related problems.
Overseeing and conducting training for personnel.
Serving as HR policies/procedures resource.
Data Acquisition & Analysis
Coordinating and providing accurate records for accreditation reviews, licensing requirements, and academic programs.
Preparing reports on budget expenditures & projections, etc., for Director use for decision-making purposes.
Collecting and analyzing data necessary for annual budget preparation & reporting, routine annual audit assessments, space inventory surveys, etc.
Maintaining departmental databases for all areas of the program, including child and family information, graduate students and office assignments.
Making recommendations to the Director regarding allocation of personnel, fiscal, and physical space resources to meet program administration needs.
Making recommendations to the Director regarding facility needs (furnishings, repairs, construction, etc.).
Directing and implementing facility-related projects in conjunction with UT Facilities Services and external entities.
Managing schedules of the administrative staff.
Training administrative staff and supervising customer service to families, students, staff, and others served by the ELC in the broader community.
Internal Number: 214307
Our primary mission is to move forward the frontiers of human knowledge and enrich and elevate the citizens of the state of Tennessee, the nation, and the world. As the preeminent research-based, land-grant university in the state, UT embodies the spirit of excellence in teaching, research, scholarship, creative activity, outreach, and engagement attained by the nation’s finest public research institutions.