JOB SUMMARY The role of the Controller is an integral part of the Business Office, responsible for coordinating and assisting in the preparation of financial reports such as statements of activities, statements of financial position, statements of cash flows, and analyses of historical and projected income and expenses, in addition to other special reports that may be needed. The Controller oversees the accounting, purchasing, student billing and collections, and endowment functions. In addition, the Controller oversees the functions of the audit, budgeting and special projects as assigned.
Reporting directly to the Director of Finance and Business Operations, the Controller is also responsible for recommending and administering all accounting policies and procedures, insuring that strong internal controls and effective transaction processing routines to protect the assets of the school and result in meaningful, timely and accurate financial reporting.
ESSENTIAL FUNCTIONS Accounting
Perform timely month-end closes, including all necessary financial reconciliations.
Reconcile the school’s investment activity on a monthly basis, including fund unitization.
Ensure accurate and appropriate general ledger coding and/or approval of all revenue, expenditure and journal transactions, including unrestricted, temporarily restricted and permanently restricted designations.
Responsible for tracking and maintaining restricted net asset activity.
Remain current on new accounting regulations and relevant non-profit accounting issues.
Maintain the chart of accounts, including the creation of new funds, projects, accounts and departments.
Budget, Reporting & Forecasting
Assist in preparing the annual operating budget, including process development.
Prepare the monthly financial package including statement of activities, variance and cash flow analyses and capital project summaries.
Assist the Director of Finance and Business Operations in preparation and monitoring of monthly departmental budget reports and forecasts, working with administrators and Budget Directors regarding budget performance.
Provide support for the Director of Finance and Business Operations at Finance Committee or other Board-related meetings.
Billing & Collections
Manage the FACTS Tuition Management system for student billing, payments and collections.
Develop and maintain rapport with families and be able to respond appropriately to inquiries.
Reconcile contributions on a monthly basis between the Business Office and Advancement.
Coordinate with the Advancement Office to prepare annual reports for all endowed funds.
Audit & Tax
Responsible for the annual audit, including workpaper preparation and financial statement review.
Preparation and file the annual 1099 forms and Massachusetts Form 3ABC.
Resolve any reporting issues with the IRS and other Federal and State regulatory agencies.
Policies & Internal Controls
Update existing accounting and operating polices as necessary.
Communicate policies changes with appropriate stakeholders and monitor compliance with such policies.
Other Duties and Responsibilities
Preparation of periodic surveys and compliance reports for various organizations (e.g. NAIS, NBOA).
Responsible for preparing internal and external requests for financial data.
Provide analysis and support for auxiliary programs.
Provide training and support to employees with regard to business process, operations and technology.
Cross-train on all aspects of the Business Office operations, including payroll and accounts payable.
Provide direction and supervision to other employees, as necessary.
Bachelor’s degree in accounting, finance or related field required from an accredited institution.
A minimum of 5-7 years of related experience in a non-profit setting.
Experience in an independent school or higher education setting is a plus.
MBA or CPA preferred
Supervisory experience is a plus.
APPLICATION INSTRUCTIONS If interested, please email a cover letter including examples of prior success in a similar environment, resume and list of references to email@example.com
About Ursuline Academy
Ursuline Academy, an independent Catholic school founded in Boston in 1946, inspires students to grow in faith, explore their academic potential, lead with confidence, and help those in need. In a tradition combining the best of all-girls and Catholic schools, Ursuline students flourish in an environment that encourages them to become women who make a difference: women who build lives of purpose, discovering who they want to be as individuals while discerning who they are meant to be as global citizens.
The values of an Ursuline education were established centuries ago when Saint Angela Merici, a forward-thinking Italian religious educator and foundress of the Order of St. Ursula, dedicated her life to forming a company of young women engaged in bettering their communities. Hundreds of years later, we still believe in a world in which every young woman is empowered and supported to find her voice and be the best she can be for herself and in contribution to the world around her.
The Serviam Shield is the emblem of loyalty known by Ursuline students throughout the world. The cross stands for Faith, the foundation of all Christian action. The seven stars, representing Ursa ...Minor, are a reminder of our patroness, Saint Ursula, and stand for the seven guiding values of our Mission Statement: Soul, Scholarship, Spirituality, Sharing our Light, Sportsmanship, Solidarity and Serviam.