Job Title: Staff Accountant (AP and PR) Department: Business Office
Reports to: Business Manager/Controller FLSA status: Non-Exempt
To Apply: If you would like to apply for this position, please access the link to our online application management system at http://www.marlborough.org/about/employment
Responsible for accounts payable and payroll processing; and other general accounting and clerical functions and duties as assigned.
Key Duties and Responsibilities
Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
Responsible for following-up and research on all accounts payable inquiries.
Maintains accounts payable vendor files, including weekly filing of payments.
Ensures vendor files include current W9; prepares and files annual 1099 reports.
Credit Card Processing
Download necessary reports from credit card vendor.
Coordinate and process credit card reports from employees; follow-up with employees as needed.
Prepare journal entry of credit card transactions for importing to General Ledger.
Processes bi-weekly payroll, including non-exempt timecard processing.
Oversees the importing of payroll information into the payroll system from the HR system.
Coordinates with the Human Resources Office to ensure that all pay changes and deductions are reflected appropriately in the payroll system.
Produces payroll reports necessary to reconcile to General Ledger and performs timely reconciliations.
Prepares all journal entries related to payroll and employee benefits.
Reconciles annual W-2 reports.
Assists in workers’ compensation audit.
Prints and distributes monthly financial reports to department heads.
Performs research, reconciliation and other general accounting tasks as requested and necessary to meet department reporting deadlines.
Provides general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.
Bachelors’ Degree, preferably in Accounting or Finance
Experience in accounts payable and payroll processing highly preferred
Non-Profit/Independent School sector experience preferable.
Knowledge, Skills, Abilities
Requires solid knowledge and understanding of accounting principles.
Ability to maintain discretion and appropriately handle confidential information
Highly detail oriented, well-organized, flexible, and collaborative
Enjoys working in a team-driven environment.
Able to multitask in a fast paced/deadline driven environment, while maintaining a customer service focus.
Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.
Experience in Blackbaud Financial Edge preferred.
Proficient in Microsoft Office, especially Excel and Word.
Proficient in Google applications, including Gmail, Google Sheets, Google Docs.
Sit for long/sustained periods; talk or hear, in person and by telephone
Use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms
Occasionally required to walk, stand and lift/move records and documents weighing 20 pounds or less.
Vision abilities include close vision and the ability to adjust focus.
Use written and oral communication skills; read and interpret data, information and documents
Analyze and solve problems; use math and mathematical reasoning; learn/apply new skills and information
Perform highly detailed work on multiple, concurrent tasks
Interact with School faculty/staff and other organizations.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. During COVID work is primarily performed remotely. However, this position does require working in-person on campus each week.
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