Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Biochemistry & Molecular Biophysics. This position is for the Medical School Campus.
As primary administrative agent of the Department Head, responsibilities include managing all administrative aspects of a Basic Science Department including, but not limited to, finance, planning, human resources, operations, space/facilities and special projects.
PRIMARY DUTIES AND RESPONSIBILITIES:
Financial/Grants Management:� Forecasts department results and prepares departmental plan on annual basis for subsequent four year period.� Assists chairman with the production of strategic plans every three years and update annually.� Prepares annual budget based on departmental plan.� Oversees all funding administration from application to the submittal of the financial disclosure statement.� Manages all departmental accounts according to various uses, regulation and guidelines, including, but not limited to, general fund allocation, endowments, license/royalty income, gift accounts, alteration/renovation, start up and various PI accounts, recharge facilities, reallocation of overhead, scholarships and contracts.� Provides faculty with timely account status information and expense projections.� Provides faculty financial profiles for chairman.� Reviews data provided by Central Administration for accuracy and make recommendations, i.e., RAM, Faculty Analysis, etc.� Interprets such data and, if appropriate, formulate application of data to department.� Oversees approval of expenditures on all accounts.
Personnel Management:� Maintains appropriate level of administrative and support staff through assessment of need.� Responsible for recruitment, selection, hiring, evaluating, promoting, disciplinary action and termination of all administrative and support staff of the department.� Supervises administrative staff and may supervise some/all of the support staff.� Provides counsel to supervisors and principal investigators on all matters referenced above.� Assists/directs employees on matters of policy, procedure, routine activity, problem solving, benefits, etc.
Operations Management:� Oversees all administrative operations of the department: grants, management, payroll, purchasing, secretarial support, computer systems and support operations such as stockroom, shop services, glass washing and media preparation services, package and mail delivery and maintenance.� Responsible for departmental procedure development.� Ensures compliance with School, University, Agency and Federal guidelines.� Responds to internal and external audits.� Oversees maintenance of asset records.
Space/Facilities Management:� Oversees all departmental construction and renovations.� Establishes budget, identify funding sources, set up accounts, monitor and approve expenditures, oversee project development and progress.� Manages department space.� Performs annual space analysis, make recommendations to chairman upon request for potential usage and optimization.� Maintains accurate and current floor plans and square footage accounting.� Identifies alternate space of spaces for expansion of existing or new activities.� Oversees facilities general up-keep and maintenance.
Teaching activities:� Oversees department staff responsible for preparation and distribution of class materials to assure quality and timeliness of activities.
Other responsibilities:� Serves on various Medical School and/or University committees both on a volunteer and/or request basis.� Represents the chair and department in interfaces with the School, other departments and other external constituents.� Performs other activities as may be assigned by the chair.
Five to ten years of relevant experience.
Familiarity with grants administration, personnel management, financial management and FIS.
Preferred field is business, accounting or related.
Creative leadership abilities.�
Able to work effectively with a broad range of faculty, staff, students, medical school administration, vendors, etc.
The hiring range for this position is $90,688 - $120,140 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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