Position Summary: The comprehensive counseling program at Notre Dame is designed to service the needs of all students in academic, personal, social, career and college areas. The Director of College and School Guidance is responsible for the management of the counseling program, the creation of the Master Schedule and the maintenance of student academic records.
Areas of Responsibility:
Establish caseloads for counselors within contract limits; oversee the counseling of students individually and in groups for college and career preparation, academic achievement and social/personal concerns
Supervise the college application process to assure dependable and efficient dissemination of information and submission of student records to colleges; monitor letters of recommendation, arrange for college visits, Instant Decision Days, financial aid and college information assemblies and NCAA process
Promote scholarships and nominations for competitive, national, state and local programs;
Provide organization for standardized testing programs including SAT, ACT and PSAT/NMQST
Conduct yearly summative reviews for the professional staff and evaluations for the administrative assistants
Prepare the Guidance budget and monitoring expenditures
Responsibility for Strategic Plan objectives
Provide quality assurance that all records of student and counselor interactions are properly maintained
Audit senior and transfer transcripts to ensure completion of the graduation requirements
Participate on the Crisis Response Team
Track and communicate academic failures and student credit recovery selections
Monitor long term absences includingdocumentation, contacts with parent and notifications for teachers
Supervision and implementation of Sophomore Advisory Groups
Maintain a caseload of students
Development and implementation of the Master Schedule:
Utilize, analyze and maintain the electronic data systems to create and implement the master schedule
Record curriculum updates for the scheduling year on electronic sources and processing forms
Meet with individual department chairs and counselors to understand new courses and updated prerequisites
Monitor the course selections and electronic data input for course selection for rising sophomores, juniors and seniors; entering all incoming freshmen requests while assigning the appropriate interdisciplinary sections by semester
Organize course signups to determine section numbers with the Assistant Principal for Curriculum and Instruction for the Principal
Build the master schedule from singletons to multiple sections considering the conflict matrix, Notre Dame filters such as the Interdisciplinary program and personnel limits
Prepare course sections for department chair assignments of personnel
Provide departments with class lists for final student placement
Distribute course waiver requests to department chairs and update student requests based on the department review of the waivers
Prioritize course change requests based on course availability and maintaining a waiting list for courses that are full
Publish the online course schedules for students
Meet and monitor classroom and contract numbers
Administration of electronic record services for maintenance of grades, transcripts, standardized test scores, online course recovery, college search applications and scheduling processes. This includes:
Create the appropriate grade plans for courses
Produce transcripts and report cards
Produce Honor Roll and Honor Roll of Distinction
Supervise the nomination for local scholarships for senior award night
Oversee senior transcripts prepared for uploading to electronic data source for submission to colleges
Maintain and communicate student co-curricular eligibility data
Identify access dates for daily and quarterly grades on the administrative system.
Produce nominations for local scholarships for Senior Award Night.
Other tasks as assigned by Principal
Special Learning Coordinator
Guidance Office Administrative Assistants
Extensive knowledge of career preparation, college admissions and school counseling
Skilled use of technology to manipulate and analyze data
A background and fingerprint report will be conducted and submitted to State authorities as required by law for all personnel working within a school environment.
Must be willing to undergo Catholic Diocese VIRTUS certification.
Internal Number: AR061220College
About Notre Dame High School
Notre Dame High School, a ministry of the Catholic Diocese of Trenton, is a dynamic, diverse Catholic community dedicated to educating young women and men to realize their full potential through a faith-filled environment, a challenging college-preparatory program, extensive co-curricular activities and a commitment to citizenship and service in the community.
As an Equal Opportunity Employer, Notre Dame High School affirms and supports equality of opportunity and treatment for all applicants for employment. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, national origin, religion or other classifications protected by law (i.e. atypical heredity cellular or blood trait status, marital status, etc.). However, the diocese reserves the right to favor qualified employees who are Catholic and to require that all employees comply with Catholic moral teachings.