Essential Functions

Financial

• Responsible for all areas for the accounting function, including developing and overseeing appropriate financial procedures and controls
• Responsible for the preparation and presentation of monthly financial statements and analysis of accounts
• Responsible for the development of and monitoring of the annual financial budget.
• Responsible for the annual audit
• Propose and administer long range financial plans
• Propose and administer short and long-range cash flow plans and short term investment plans based on the school’s master budget
• Responsible for accounts receivable collections, accounts payable, purchasing process, and payroll processing
• Ensure that effective internal controls are in place and ensure compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting
• Serve as the school’s steward of 501(c)(3) status and ensure compliance with IRS regulations and reporting requirements
• Proactively and continuously look for new ways to improve the efficiency of the school’s financial position
• Strategically plan for new revenue opportunities and advise on the financial impact of strategic initiatives
• Responsible for the creation of salary scale and faculty and staff employment contracts
• Prepare employment contracts and oversee the employment contract process
• Evaluate and supervise employee benefit programs
• Formulate and revise employment policies and employee handbook
• Serves as an advisor and resource for human resource, legal compliance, and with regard to risk management
• Evaluate, purchase and oversee property, liability, directors & officer insurance and workers’ compensation insurance programs
• Review, negotiate and approve vendor contracts

Plant

• Direct facilities janitorial, maintenance and implementation of preventive maintenance and replacement plan, including staffing, compliance and scheduling
• Evaluate and communicate facility improvement needs
• Direct any new construction/renovation project management including budget management and compliance
• Administer institutional/property insurance process and vendor selection
• Identify and direct facility rental opportunities
• Responsible for transportation services, including planning, staffing, compliance and budgeting
• Responsible for campus grounds including planning, staffing, maintenance, and scheduling
• Coordinate hiring and responsibilities of traffic police
• Oversee the use of vehicles and licensing of faculty and staff

Food Service

• Manage the independent food service contractor
• Review and negotiate contracts with the independent food service contractor
• Manage student lunch program

Technology

• Supervise the IT staff to build a well-structured and forward-looking capability for business processes and communication that will protect privacy, maintain stability, and allow for new initiatives
• Approve all purchases of computer equipment and services·
  

Financial Aid

• Oversee the administration of the financial aid process
• Serve as a member of the financial aid committee

Other

• Oversee summer programs
• Oversee risk management and crisis management
• Works with the Finance and Facilities Committees of the Board of Trustees