Reporting to the Secretary of the University and working closely with the Secretary, Senior Associate, Assistant, and Deputy Assistant Secretaries, the incumbent manages and administers all of the Office's financial and budgetary operations, human resources, payroll budget submissions, IT, and work studies. As such, the incumbent is the Office's primary liaison with related University departments, including Accounts Payable, Purchasing, OMB, Human Resources, CUIT, and Work Studies.
Financial and related responsibilities include, but are not limited to: (1) ensuring compliance with University policies and procedures; (2) assisting in the development, monitoring, review and submission of the operating budgets for the office and the university trustees; (3) forecasting, tracking and assessing the cost of trustee meetings, activities and annual retreats, and preparing reports based on this work; (4) assisting with annual and quarterly financial planning and any strategic planning; (5) managing all accounts and business activities of the office, such as establishing and maintaining its financial records keeping system, vendor creation and maintenance, managing purchasing and supply, monitoring contracts, processing payments of bills, performing any associated reconciliations, and providing and submitting associated records and reports to the University or Secretary; (6) preparing for annual and quarterly budget submissions, performing fiscal year-end closing, and providing any associated budget and financial analysis and reports to the Secretary and the Finance Department; (7) any archiving of the foregoing or other work.
Administrative and personnel duties include managing all human resources functions for the Office; providing information on and ensuring compliance with Office and University policies and procedures; posting positions for new employees; and processing all associated paperwork for hiring of staff, temporary and work-studies employees. The incumbent also supervises work-study employees and summer interns, maintains and reports on staff members' leave time, and processes and submits all related HR reports.
IT manager for the Office including overall management of the relationship with CUIT, CUIT billing, and replacement of all office equipment.
Bachelor's degree or equivalent in experience.
At least three years related experience is required.
Strong verbal, written and interpersonal skills required. Demonstrated ability to work independently and well under pressure, and capacity to coordinate multiple projects with competing priorities. Must have good judgment and maintain confidentiality. Must be detail-oriented with a high degree of accuracy and excellent organization and communication skills. Must work as a team player in a fast-paced environment.
Excellent computer skills and expertise in creating spreadsheets and managing data bases are required. Working knowledge of and experience with all Finance and Human Resources tools is desired. Examples of such tools are the Budget Tool, ARC, FFE, DARTS, Payroll, PAC and Talent Systems.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506688
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.