Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Three years of training/experience in accounting or related work.
Experience with WashU accounting procedures and systems, such as AIS, HRMS, RMS, WUCRSL, SIS and Space.
Knowledge of current policies pertaining to visa applications and labor certifications.
Knowledge of grant procedures.
Equivalent of a high school diploma and five years of relevant work experience, which includes accounting/bookkeeping; or an associate degree and three years of relevant work experience, which includes accounting/bookkeeping; or a bachelor’s degree, which includes coursework in accounting, and one year of relevant experience.
Experience in accounting procedures.
Excellent mathematical and analytical abilities.
Ability to retain detailed information regarding financial policies and procedures.
Strong verbal and written communication skills.
Ability to use sound judgment and maintain confidentiality.
Ability to interact with diplomacy at all levels of the university and with outside entities.
Ability to multi-task.
Excellent time management skills.
The department administration provides the academic unit with fundamental support in various areas, including budget, finance and payroll, grants and research, faculty, student, and academic matters, and events and communications. The administrative department supervisor oversees the work of staff, students, and temporary workers in the department and is responsible for managing the processes to ensure effective, accurate, and timely service to the academic unit.
PRIMARY DUTIES & RESPONSIBILITIES:
Supervise and evaluate staff in the department.
Plan, evaluate, and improve the efficiency and effectiveness of business processes and procedures to enhance speed, quality, efficiency, and output.
Manage the overall processes of tasks for department administration. Processes include a combination of key areas:
Manage the overall operational, budgetary, and financial responsibilities and activities of department.
Manage all departmental accounts, faculty research accounts, and special funds (includes authorizing spending decisions).
Prepare annual budgets, reports, and all accounting activities.
Assist with purchasing decisions (including equipment, furnishings, and supplies).
Oversee, manage, and approve all transactions through the AIS system and all procurement card transactions.
Provide grant, fellowship, and awards support.
Ensure pre- and post-award support as required, including guidance to PI for budgeting, planning and application.
Ensure processing of successful grants and fellowships in RMS.
Work with OSRS and payroll coordinator(s) to ensure proper sourcing and payment to awarded faculty.
Supervise creation of appropriate award funds in the accounting system.
Provide required reporting and auditing to maintain accuracy.
Departmental Support Management - supervise and manage the processes for:
Faculty support – leaves, reappointment process, administrative support.
Communications: websites, newsletters, brochures, publications, work with A&S Computing and A&S Communications on technology and strategies.
Coordinate faculty grant activity with accounting and grants administrators.
Work with school deans’ offices to ensure compliance with all deadlines and requirements.
Coordinate facilities and space issues.
Ensure proper execution and good communications regarding HR issues in the department, including:
New hires and onboarding.
I9 and visa verification issues.
Compensation, job, and pay-rate changes.
Leaves, terminations, and transfers.
Time reporting, vacation, and sick issues.
Salary sourcing allocations, cost-sharing, effort reporting, and deductions.
Payroll and paycheck processing and verification.
Academic appointments and assignments.
Department Name/Job Location:
This position is in the Department of Anthropology and is located in McMillan Hall. This position is for the Danforth Campus in the School of Arts and Sciences
The hiring range for this position is $48,087 - $62,517 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
This position is full-time and works approximately 37.5 hours per week.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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