The Business Manager is the lead administrative officer for the Peabody College Department of Special Education at Vanderbilt University and is a key financial manager responsible for providing excellent leadership in the areas of budget, grants, payroll/personnel, and business operations for the department. The Business Manager serves as Financial Unit Manager (FUM) for the department. Reporting operationally to the department chair and administratively to the Director of Finance and Administration, the Business Manager works with a broad spectrum of constituents, including the Dean's Office, faculty, department administrators, program directors, staff, central administrative offices, consultants, and vendors.
With a genealogy dating to a one-room Nashville schoolhouse in 1785, Peabody College today is a worldclass college of education and human development. Our mission is to enhance the human condition, with a particular focus on children's learning and development. We do this as we always have, through the preparation of teachers and leaders; through cycles of research, implementation, and refinement; through service to families, schools, and communities; and through external engagement with professionals, leaders, and policy-makers. Peabody's focus on learning differences has helped to define the college, as has a reputation for empirical rigor in educational neuroscience; child, family, and community development; special education; the learning sciences; and educational leadership and policy. Peabody is devoted to creating opportunity in an increasingly diverse society and to solving large societal problems.
The mission of the Department of Special Education is to improve the lives of children and youth with disabilities by preparing exceptionally competent teachers and researchers, conducting research that informs and improves educational programs and behavioral interventions, and leading professional associations and advocacy for persons with disabilities. The department is committed to equipping students with diverse backgrounds and experiences to provide exceptional services and support to people with disabilities and their families.
A U.S. News & World Report top-ranked Special Education Program in the nation for more than a decade, the department has long been the vanguard both in research and in practice. It ranks first in scholarly production and leads in equipping special educators to deliver high-quality education for students with disabilities.
Duties and Responsibilities
Financial Unit Manager:
Reviews and approves a high volume of purchases, payment requests, and employee expense reports. (Approximately $7MM of non-payroll expenses annually.)
Oversees a grant portfolio totaling approximately $18MM of expenditures per year, including numerous training grants and a vibrant, growing research enterprise.
Rejects inappropriate, incomplete, or erroneous payment requests, seeking additional information or clarification where needed.
Provides consulting and guidance to employees on Oracle, the payment process, and University policies and procedures. Sometimes requires tactful, delicate interaction with faculty members and/or coaching/mentoring of administrative staff.
Reviews contracts, invoices, and other legal and financial documents for appropriateness, accuracy, and completeness.
Oversees faculty, staff, and student payroll and personnel matters for a departmental workforce of approximately 360 faculty, staff, and students.
Provides consulting and guidance to department administrators on payroll, employee, and position management issues.
Financial and Operational Analysis:
Performs monthly budget vs. actual financial review, as needed.
Analyzes financial data, reconciles, and projects revenue and expenditures for department, grant, gift, endowment, and other project budgets.
Shepherds certain contracts and consulting agreements through procurement process and reviews/manages the business relationship during performance and invoicing.
Department Management and Compliance:
Maintains knowledge of all VU, Peabody, and departmental policies and procedures.
Coaches and mentors administrative and program staff on expenditure issues and policies.
Coordinates, leads, and participates in occasional staff training on financial and policy topics.
Supervisory Relationships: This position has supervisory responsibility for staff members and student workers. The position reports functionally to the Chair of the Department of Special Education and administratively to the Director of Finance and Administration.
Profile of an Ideal Candidate
A Bachelor's degree from an accredited institution of higher education is necessary.
A Master's degree from an accredited institution of higher education is preferred.
A CPA/CMA certificate is preferred.
A degree in accounting, finance, business administration, or similar is strongly preferred.
At least five years of directly comparable experience is necessary.
Strong interpersonal and communication skills, both oral and written, are necessary.
Ability to work effectively with a wide range of constituencies in a diverse community is necessary.
Accurate data entry and records maintenance skills are necessary.
Knowledge of university and/or public accounting and auditing policies, standards, and procedures is necessary.
Strong Microsoft Office skills are necessary, especially Word and Excel.
Data management and analysis skills are necessary.
Ability to analyze budgetary expenditures for compliance with approved budget is necessary.
Oracle Cloud, Smart View, PBCS, and similar ERP system experience is strongly preferred.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 2000010
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.