The Accounts Payable Accountant position reports to the Controller. This position will oversee the school’s processing of payments for goods and services according to school procedures.The individual will compile & maintain accounts payable reports, records and files and will have the following specific responsibilities, but not limited to:
Reviews all invoices, checks, and reimbursement requests and obtains proper approvals prior to payment.
Sorts, codes, reconciles and matches invoices, purchase orders and check requests.
Set up and process unpaid invoices and check requests for payment.
Pays invoices timely and captures invoice discounts and credit memos when available.
Matches invoices to checks, obtains all signatures for checks and distributes checks accordingly.
Prepares, runs and reviews all accounts payable reports and maintains all accounts payable files.
Answers all vendor and internal payables inquiries.
Resolves invoice and payment discrepancies.
Maintains processes, files & documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Responsible for submitting sales tax reports.
Prepares 1099 forms and mails them to contractors and individuals.
Prepares analysis of accounts, as required.
Provides accruals as needed
Maintains project spreadsheets and invoice support.
Assists with monthly closings.
Assists business office in preparation of the annual audit.
Works with Purchasing Manager as needed.
Assist in mining for stats and data surveys.
Bachelor’s degree from an accredited four-year institution in Accounting or related discipline (preferred), or in place of a degree, 5+ years’ experience.
Knowledge of Senior Systems a plus.
Must be proficient in Microsoft Office suite and database applications.
Must have strong attention to detail; demonstrate accuracy and thoroughness.
Must have a professional demeanor.
Ability to communicate effectively with employees, school representatives, and vendors.
Ability to organize and prioritize multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines.
Ability to respond and follow through on all assignments and responsibilities in a timely manner; use time efficiently.
Strong analytic skills & abilities.
Comfortable working with and learning new and multiple technologies.
Identify and implement work process improvement opportunities.
Physical Requirements and Work Environment:
Occasionally lift up to 30 pounds.
Generally works in standard office conditions and climate.
Works in a fast-paced environment dealing with a wide variety of deadlines and a varied and diverse array of contacts.
Works at a desk and computer for extended periods of time.